Business Assistant II

Utah State University - Logan, UT

A Business Assistant II is needed to support the USU STARS! GEAR UP program’s business needs. We are looking for a highly organized individual with great customer service skills, who can work with limited supervision, to support the business aspects of the grant management. The successful candidate will manage grant budgets and the invoice process, support partners through regular communication and training, and ensure grant compliance with associated policies, procedures, and expectations under the supervision/guidance of Business Manager and Program Director. The Business Assistant II will receive a competitive salary and the amazing benefits offered by Utah State University.

Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) is a federally-funded program that was designed to help students prepare for and succeed in college. Housed in the USU’s School of Teacher Education and Leadership, USU STARS! runs four GEAR UP grants, serving over 12,000 students throughout the state of Utah. The positive work environment provides professional development opportunities, fast-paced programmatic and budget maintenance, and an opportunity to make a difference in the community.

The position is contingent upon funding.

Act as resource to school partners in invoice processing and match fulfillment
Train new partners to ensure understanding of grant regulations and budget processes
Process monthly invoices
Lead school partner development of annual expense and match budgets
Interpret/explain USU policies, Federal policies, and STARS! GEAR UP guidelines to school district staff, site managers, and other engaged constituents in a clear and understandable manner
Develop and prepare monthly spend down and annual performance reports as needed
Coordinate with Project Director and Business Manager for the smooth operation of the program and administrative support staff
Ensure all business procedures are consistent with grant and university policies
Other duties as assigned
Minimum Qualifications

4 years of directly-related financial or research administration work experience with increasing responsibilities; or Bachelor’s degree in Business Administration, Management, or Finance/Business related area; or an equivalent combination of related education plus directly-related experience is required
Competent in the use of computer programs including Excel (including expert experience with formulas and spreadsheets), Windows and other applications
Experienced in managing multiple responsibilities and deadlines
Proactive in resolving issues, setting up processes, and providing high-level customer service
Job offer contingent upon successfully passed background check
Preferred Qualifications

Experience in grant/research management
Working knowledge of Banner finance modules
Knowledge of USU financial policies
Knowledge of Uniform Guidance
Required Documents

Along with the online application, please attach:
1. Resume to be uploaded in the candidate profile under "Resume."

2. Cover letter to be typed during the application under "Cover letter."

3. Contact information for three professional references to be provided in the candidate profile.

Please do not upload any documents other than your resume to your candidate profile. You will be instructed to type/paste the cover letter during your application.

**Document size may not exceed 10 MB.**

Advertised Salary
Commensurate with education and experience, plus excellent benefits
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights
The Emma Eccles Jones College of Education and Human Services graduate programs are ranked #1 in all of Utah and #26 in the nation according to the U.S. News and World Report. We are ranked 6th in the nation in total research dollars. Our college has placement rates at or above 94% for certified graduates seeking employment in special education, elementary education, speech-language pathology, audiology, and 18 secondary education fields.

University Highlights
Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 28,000 students (25,000 undergraduates and 3,000 graduate students) on the Logan main campus, four regional campuses, two USU Eastern campuses, and 28 centers throughout the state. USU offers 162 undergraduate majors, 153 graduate programs, and a variety of innovative stackable associate and certificate credentials. The 2018 rankings from Washington Monthly ranked USU as one of the top 30 national Universities and the 5th best public national university in the nation. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found at:

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region. Additional information about Logan can be found at:

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university’s academic mission of learning, discovery, and engagement ( USU is an AA/EO employer and does not discriminate based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law. Learn more at USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program. Additional information can be found at: