Administrative Assistant, Post Production

Netflix - Los Angeles, CA3.9

Full-time
Los Angeles, California
Production
As Netflix expands its global content creation footprint, we are increasing our investment in original content production. The Series Post Management team seeks an experienced Administrative Assistant to support its efforts in overseeing supporting the Series Management team.

The Opportunity
Fueled by the broad appeal of being able to instantly enjoy unlimited movies and TV shows, Netflix has grown to have over 100 million members in over 190 countries enjoying more than 125 million hours of TV shows and movies per day. With continued international expansion and a move into original film acquisition and production underway, it's a great time to join Netflix.

The Role
We are seeking an individual to provide support to the Series Post Management team. A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is a proactive and able to exercise good judgment.

Specific responsibilities include, but are not limited to:
Manage complex calendars for multiple executives including scheduling and confirming meetings both internally and externally
Coordinate logistics / technical set up for vendor meetings and/or demos
Coordinate travel arrangements, both domestically and internationally
Administrative duties around processing travel and expense reports, file management, etc.
Heavy communication internally and externally
Help track and enter various production related data
Help track vendors, BTL crew, and facilities availability in database
Work collaboratively with admins within larger communications team and across disciplines
Support Team Leaders & Coordinators with ad hoc projects
Manage presentations, workflow charts, and databases

Qualifications:
BA/BS Degree
1-3 Years as an executive assistant supporting VP-level or above executive or Producer
Preferably have 6 months to 1-year of experience working with Post Production on set or production office.
Ability to handle a very active desk supporting several simultaneous productions
Team-player who operates in a fast paced team-oriented setting
Ability to be discrete and maintain confidential information
Understanding of how to prioritize and respond accordingly
Strong written and verbal communication skills and the ability to multi-task
Proficiency in Google Docs, Sheets, Slides and Google Mail
Knowledge of Movie Magic Budgeting helpful.
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