Administrative Assistant

Unum - Chattanooga, TN3.7

Job Posting End Date: 09/15
Unum is a company of people serving people. As one of the world's leading employee benefits providers and a Fortune 500 company, Unum's financial protection benefits help protect more than 36 million working people and their families from the financial impact of illness or injury. Unum's three distinct, but similarly focused US businesses – Unum US, Colonial Life, and Starmount Life – are each a market leader in making disability, life, accident, critical illness, dental, and vision insurance accessible in the workplace.

Headquartered in Chattanooga, Tennessee, Unum has significant US operations in Portland, Maine, Worcester, Massachusetts, and Glendale, California with over 35 field offices nationwide. Colonial Life is headquartered in Columbia, South Carolina with over 40 field offices nationwide. Starmount Life is based in Baton Rouge, Louisiana, and is the dental and vision center of excellence for Unum in the US.

General Summary:
Provides administrative services for manager and staff. Perform duties that are pivotal in maintaining the department’s efficiency and that keep the manager and staff organized.

Principal Duties and Responsibilities :
Maintain manager’s calendar, schedule meetings, travel, hotel and transportation accommodations, and expenses as requested. May also support the same for manager’s direct reports for a variety of requests.
Open and review all mail directed to manager/department. Ascertain which items can be delegated to other staff members.
Proactively partner with manager for meeting preparation, developing Word, Power Point or Excel documents as needed as well as meeting room set up and catering needs.
Participate in the development and contribute to a variety of routine and adhoc reporting and database needs (e.g., quarterly newsletters, SharePoint).
Support budget planning and preparation and ongoing tracking, review, and research of issues/discrepancies
Provide support to manager and staff by coordinating department project(s), tracking against schedules, gathering information; may serve as contact for all questions related to projects.
Perform other administrative duties, such as meeting and greeting visitors, answering/screening phone calls, ordering and maintaining supplies, and ensuring equipment is working properly.
Performs other duties as assigned.
Job Specifications

High school diploma or Associates/Bachelor’s degree
2+ years of administrative assistant experience
Solid, proven PC skills (Word, Excel, Power Point, and Outlook)
Strong written and verbal communication skills
Ability to work well with all levels of internal management and staff, as well as outside customers and vendors
Proactive self-starter with strong customer service skills that exhibit the highest ethical standards at all times
Strong organizational skills, and highly accurate with attention to detail
High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact
Analytical ability required to gather data in an organized and efficient manner

Unum and its family of businesses offer world-class training and development, generous compensation and benefits packages, and a culture built on employee ideas.

Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.