HIRING: We are seeking a detail-oriented and organized Personal Assistant & Event Coordinator to join our team as an intern to start for a potential job offer following. The ideal candidate will be responsible for planning, organizing, and coordinating events to ensure they run smoothly and successfully. Must reside in New Jersey.
Responsibilities
- Coordinate aspects of events from client consultation to design conception to event completion (Weddings, Galas, Birthdays, Bar/Bat Mitzvahs, Corporate Events, etc.)
- Maintaining spreadsheets to document client inquiries and event data
- Communicate with clients to understand their event needs and preferences
- Perform daily administrative tasks including email correspondence, calendar updates, client consultations, appointment scheduling and coordination
- Design design proposals/contracts and visual deck creation
- Source soft/hard goods for events from vendors
- Manage social media and website content and design
- Manage, organize and post photography from events
- Marketing research and office organization
- Must have strong endurance/stamina and be able to carry at least 50lbs
- As needed: On-site production, studio production, transportation of goods, and set up/execution/ breakdown overnight on location
- Must be able to maintain composure, respect and patience with workers, vendors and clients during event days
- Personal vehicle (car) for transportation for tasks as needed
- Personal assistance to Co-founders
Qualifications:
- Quality design taste and creativity when curating events
- Computer literacy with proficiency in Google Suite and other office software
- Strong project coordination and design skills with attention to detail
- Excellent organizational abilities to manage multiple tasks simultaneously
- Familiarity with data entry tasks
- Previous experience in event planning or related roles is beneficial
- Experience as a personal assistant or clerk would be beneficial
- Must have strong endurance/stamina and be able to carry at least 50lbs
Job Types: Part-time, Internship
Schedule:
- Monday to Friday
- Nights as needed
- Weekends as needed
Application Question(s):
- Do you have strong endurance and stamina work during event days? Are you able to carry 25-50lbs? (Required)
- Please note that this position will start as an internship leading to a potential offer following.
- Do you have a personal vehicle (car) for transportation and work tasks?
Experience:
- Events management: 1 year (Preferred)
Language:
Ability to Commute:
Work Location: In person
