Date Posted:May 28, 2019 Closing Date:
Open until filled
CSUEU (Unit 2, 5, 7, 9)
Link to Apply Online:
Campus Employment Homepage:
Description:SALARY AND BENEFITS:
The starting salary will be between $3,664.00/month to $5,266.00/month.
Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.
For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html
ABOUT CAL STATE EAST BAY:
Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.
The Finance area consists of General Accounting, Compliance, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services. These departments report to four managers, the Director of University Budget Services, the Director of Fiscal Services, Student Financial Services & Cashiers Director and the Director of Procurement Services. These managers' report to the Associate Vice President of Finance. The incumbent will be an Accountant I within the University Accounting unit.
ABOUT THE POSITION:
This position is under the supervision of the General Accounting Manager and is primarily in the Accounting & Fiscal Services General Accounting unit. However, duties may also include other areas within Fiscal Services such as Accounts Payable, Auxiliary & Sponsored Program Accounting Services, or other areas. The General Accounting unit collects and organizes University-wide accounting transaction data to provide managerial and operational information to the University administration, the Chancellor's Office, and the State Controller's Office. This position supports this function.
Assure the proper recording and documentation of financial transactions and contribute to audit process.
- Run monthly processes
- Prepare recurring and adjusting journal entries
- Prepare assigned annual legal entries and GAAP entries
- Processes expenditure transfers
- Prepare fluctuation analysis and audit sample selections
- Prepare general ledger account reconciliations (i.e. bank recon, financial aid recon, etc.)
- Prepare and update lead sheets and other supporting schedules
- Prepare clear, concise, referenced work papers that support the assigned work
- Review automated allocation entries for accuracy, completeness and appropriateness
- Review funds and accounts for abnormal balances, accuracy, completeness and appropriateness
- Verify that the chart field string is correct and appropriate when processing all transactions
- Verify delegation of authority when processing transactions
- Enter assets in PeopleSoft Asset Management module and reconcile
Prepare, analyze, and interpret financial reports, statements, and records.
- Conduct extensive financial data compilation, querying and drilling on large volumes of financial data; and use integrated financial systems and/or other types of records management systems
- Run reports, public queries and review for abnormal balances, accuracy, completeness and appropriateness and report results
- Reconcile reports and financial data with financial statements on file
- Correct and reconcile account balances to external data
- Prepare routine financial reports and statements
Examine documents for conformance to established policies and procedures and Generally Accepted Accounting Principles (GAAP); compliance
- Examine financial documents for completeness, accuracy, and conformance with established policies and procedures and general accounting standards
- Provide input to the documentation and maintenance of business processes, standards and procedures
- Prepare and maintain clear, concise, business process guides that explain how to perform the work assigned
- Be knowledgeable of University policies and procedure and keep current on changes and new policies and procedures related to Accounting
- Be knowledgeable of University's accounting practices and procedures
- Apply the University's polices and procedures when performing tasks
- Document and maintain business processes, standards and procedures
Identify actual or potential problems and recommend corrective action
- Compute and estimate the effect of proposed changes on operating programs or accounting operations.
- Resolve problems associated with incorrect entries, deviations from established procedures, and other inconsistencies with accounting principles
- Immediately report noncompliance with the University accounting practices and procedures
Other Duties as Assigned
- Provide initial troubleshooting of financial systems problems and participate in the design and installation of financial systems upgrades and required testing and verification of result
- Other duties as assigned that are appropriate for the Accountant I classification.
General knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems.
Ability to interpret and follow instructions and policy guidelines; analyze financial and statistical data and draw conclusions; utilize problem solving techniques; establish and maintain effective working relationships with others; and communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants.
Experience and Education:
Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.
PREFERRED SKILLS AND KNOWLEDGE:
HOW TO APPLY:
- Bachelor's degree in Accounting.
- Post-secondary education in a related field (Certifications, MBA, CPA, etc.).
- Experience with ORACLE PeopleSoft Finance Application.
- Experience with Government or Higher Education.
- Advanced skill level in Excel.
- Experience with general ledger reconciliations (i.e. bank recon, financial aid recon).
- Higher level accounting related experience.
- Strong Customer Service.
In addition to the standard Cal State East Bay application, please submit a:
1. Cover letter
3. List of three (3) or more professional references
Resumes alone will not be accepted in lieu of a completed online application.
To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application.
This position will remain open until filled and may close without further notice.
Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks.
CONDITION(S) OF EMPLOYMENT:
Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.
All background checks are conducted through the university's third party vendor, Accurate.
All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html
The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.
Cal State East Bay is not a sponsoring agency for Staff or Management positions.
As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.