Full Job Description
POSITION:Administrative Assistant III (Administrative Assistant III #1712)
DEPARTMENT:Policy & Communications
ANTICIPATED STARTING SALARY RANGE:$33,895 – $55,000
OFFICE HOURS:Monday – Friday 8:00 a.m. – 5:00 p.m.
POSTED DATE:September 27, 2019
CLOSING DATE:Open Until Filled
Reporting to the Policy & Communications Officer, performs highly skilled administrative support duties.
DUTIES AND RESPONSIBILITIES:
Coordinates appointments and organizes schedule for the Policy & Communications Officer.
Performs duties such as scheduling meetings, making travel arrangements, and maintaining itineraries for staff reporting to the Policy & Communications Officer.
Performs a variety of highly skilled administrative support duties such as: prepares correspondence, reports, presentations, and materials for meetings and conferences utilizing a computer and various software packages.
Serves as timekeeper for the Policy & Communications Officer and may serve as backup timekeeper for departments reporting to the Policy & Communications officer.
Handles confidential information or materials on personnel matters such as grievances or labor relations issues.
Acts as liaison for the Policy & Communications Officer to personnel of the various assigned departments, interpreting office policies per the Policy & Communications Officer’s directives and assists, when feasible, outside clients and many other internal agency personnel.
Assembles and maintains a filing system for all materials.
Monitors and maintains budget, including entering various MIDAS (Management Information Database Accounting System) related activities into the system such as travel reimbursement and expense claims.
Processes numerous phone calls and inquiries for the Policy & Communications officer and dispatches those calls to be forwarded to other staff.
Assists legislators, government officials, and school personnel by answering questions and addressing preliminary concerns.
Opens, date stamps, logs, and prioritizes daily mail and faxes.
Maintains and tracks property inventory records.
Performs other duties as assigned.
High School Diploma or equivalent.
Two years of progressively responsible administrative support or programmatic experience in an office setting involving duties such as complex typing, computer work, personnel functions, fiscal procedures, and other specialized activities.
Extensive knowledge of office practices and procedures.
Extensive knowledge of grammar, spelling, and punctuation.
Proficient in Microsoft Word, PowerPoint, and Excel.
Excellent verbal and written communication skills.
Superior interpersonal skills.
Ability to problem solve.
Highly organized and able to comprehend and interpret policies and processes.
Ability to type 50 WPM.
Private/executive administrative support experience.