Executive Assistant - Program Administration

North Central Texas Council of Governments - Arlington, TX (30+ days ago)3.9


The North Central Texas Council of Governments Transportation Department is seeking an Executive Assistant to provide planning, technical, and administrative assistance to the Transportation Department director. This position will serve as a liaison between the director and Agency membership, external organizations, the general public, and staff. The individual in this position must be flexible and able to adjust schedule to accommodate director’s needs and schedule. Applicants wishing to be considered for this position should apply online at https://mycogcareer.silkroad.com/. To be considered for any other NCTCOG position that may currently be open, applicants need to apply online separately for those postings. All submittals should include a cover letter summarizing work experience, as well as a current resume.

Responsibilities may include, but are not limited to, the following:

Maintaining the director’s calendar, including scheduling/coordinating meetings, appointments and speaking engagements; managing and resolving scheduling conflicts; keeping director on established schedule; and anticipating and preparing information for meetings/events
Providing proactive and timely customer service to Agency membership, external organizations, the general public, and staff
Developing and maintaining communications and effective working relationships with elected officials, managerial and executive staff, and external boards and agencies on behalf of the director
Attending meetings in absence of the director, taking notes, analyzing and summarizing meeting activities, briefing the director, and following up on actions needed
Drafting, compiling, reviewing, and distributing various department correspondence, presentations, and reports, including confidential and sensitive documents
Coordinating and processing travel arrangements and reimbursements for director, elected officials, and/or commission members
Supporting meeting/committee activities or special events; including drafting of notices or agendas for approval; maintaining membership records; ensuring appropriate accommodations; documenting attendance and proceedings, as needed; and following up on meeting actions
Providing planning and technical support, including review of materials prepared for the director’s signature, ensuring legal staff has reviewed when warranted; assisting director with confidential personnel actions as requested; and conducting research on a variety of issues/topics as requested
Organizing both electronic and hard copy mail, highlighting important information and/or need for director to respond, and filing documents in accordance with records management guidelines
Providing assistance in ad hoc special events, projects, or programs as assigned

Required Skills
Advanced knowledge of Microsoft Office Suite, especially PowerPoint and Word
Exceptional communication skills, both written and verbal
Self-motivated
Detail-oriented, highly organized, and ability to multitask
Ability to work both independently and in a team environment
Excellent interpersonal and sound judgement skills
Critical-thinking and problem-solving skills

Required Experience
Broad knowledge in a general professional or technical field, normally acquired through four years of college resulting in a Bachelor’s degree
At least one year of job-related experience

Salary

Range of $42,244.00 to $68,960.00 annually, depending on experience and qualifications

FLSA: Non-Exempt

The North Central Texas Council of Governments (NCTCOG) is a voluntary association of, by and for local governments, and was established to assist local governments in planning for common needs, cooperating for mutual benefit, and coordinating for sound regional development. NCTCOG's purpose is to strengthen both the individual and collective power of local governments and to help them recognize regional opportunities, eliminate unnecessary duplication, and make joint decisions. Since 1974, the North Central Texas Council of Governments (NCTCOG) has served as the Metropolitan Planning Organization for transportation in the Dallas-Fort Worth Metropolitan Area and is responsible for developing transportation plans and programs that address the complex needs of the rapidly growing area. The planning area for transportation includes the 12 counties of Collin, Dallas, Denton, Ellis, Hood, Hunt, Johnson, Kaufman, Parker, Rockwall, Tarrant, and Wise.

The agency offers generous benefits, a friendly atmosphere with open communications for cooperative decision making, and challenging opportunities. The environment encourages both individual and team growth, responsibility and innovation.

NCTCOG is recognized as a military-friendly employer and values the knowledge, experience, and skills acquired during your military service career. All qualified veterans are invited to apply.

NCTCOG is an equal opportunity employer/program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, and other classifications covered under federal, state, or local laws. Auxiliary aids and services are available upon request to individuals with disabilities. All candidates must successfully pass a pre-employment drug screen and national criminal background check in order to receive an employment offer from NCTCOG.

The North Central Texas Council of Governments participates in the federal E-Verify program in order to verify a new employee’s authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.

Job postings are kept open for a minimum of 10 calendar days and may close anytime thereafter at the discretion of the hiring manager.