This position prefers applicants to possess Professional level experience in administering Requests for Proposals (RFP), in State Government, and knowledge of Louisiana Revised Statutes related to Procurement, Executive Orders, and Administrative Codes.
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For further information about this vacancy contact:
Procurement Director 4 (Exempt)
(225) 379 - 1424
"The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type."
A baccalaureate degree plus four years of professional level experience in procurement or contract/grant management.
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
Certification by the Universal Public Purchasing Certification Council (UPPCC) as a Certified Professional Public Buyer (CPPB) or a Certified Public Purchasing Officer (CPPO) will substitute for one year of the required experience.
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
Professional procurement or purchasing is experience that involves as the major duty the negotiation of price, quantity and quality with several vendors. It includes all functions that pertain to the acquisition, including description of requirements, selection and solicitation of sources, preparation and award of contract, and all phases of contract administration and is the combined functions of purchasing, inventory control, traffic and transportation, receiving, receiving inspection, store keeping, and salvage and disposal operations. Selecting items from a list or catalog whereby the price, quantity and quality have been previously negotiated is classified as ordering and is not considered purchasing.
Function of Work:
To manage statewide procurement functions for a state agency having the responsibility for the purchase of commodities exempt from the state purchasing office and regulations of the commissioner in accordance with Revised Statute RS39:1572 and Revised Statute RS48:131.
Assignment of the level of exemptions will be established in an Allocation Criteria Memo issued by the Louisiana Department of Civil Service.
To manage one or more special procurement related functions and programs which may include: property control, fleet management, or warehousing in addition to purchasing specialized commodities and service for a large department partially exempt from the state purchasing office in accordance with Revised Statute RS39:1572.
To serve as lead trainer, auditor, consultant and/or administrator to field offices, satellite facilities or programs in an exempt program.
Level of Work:
Administrative direction from Procurement Manager 2 (Exempt) or agency administrator if no higher procurement official exists within the Department.
Direct line over lower level Procurement Specialists in an exempt setting, warehouse personnel, fleet management personnel, property control personnel or other procurement related staff in an agency partially exempt from the state purchasing office in accordance with Revised Statute RS39:1572.
Functional supervision for program assignments relative to training, auditing, and consulting.
Regulatory supervision over District Offices, Section Officers and/or Field Offices relative to program(s)managed.
Location of Work:
Central purchasing office for a large department, agency, satellite facility or program which is responsible for the statewide procurement of commodities which are exempt from the state purchasing office in accordance with Revised Statute RS39:1572.
Differs from Procurement Manager 2 (Exempt) by the absence of responsibilities for direction and coordination of a variety and/or number of organizational units, including the administration of the statewide procurement program, warehousing program, inventory control program, surplus property control program, management or general office administrative functions and a range of complex projects and programs and the absence of responsibility for serving as the assistant to the Procurement Director 4 (Exempt).
Differs from Procurement Specialist 4 (Exempt) by the presence of supervisory responsibilities and/or managerial responsibility of handling special procurement functions in addition to the procurement of goods and services.
Differs from Procurement Manager 1 (Non-Exempt) by presence of partial exemption from the state purchasing office and regulations of the commissioner in accordance with Revised Statute RS39:1572 and Revised Statute RS48:131.
Examples of Work
Plans, organizes, directs and controls the work activities of a staff of Procurement Specialists (Exempt) engaged in the procurement of goods and services which are partially exempt from the state purchasing office in accordance with Revised Statute RS39:1572 and Revised Statute RS48:131.
Plans, organizes, directs and manages one or more procurement program(s) such as central warehousing, fleet management, surplus property control or property control.
Establishes priorities and work standards of managed program(s) in order to meet the Departments goals and objectives.
Ensures that laws, policies, procedures, rules and regulations pertaining to managed program(s) are adequately explained and interpreted by the Department.
Provides training to subordinate staff and field staff relative to managed program(s).
Confers, corresponds and conducts meetings with high level officials and managers within the Department and with public entities in accessing needs, solving routine and non-routine procurement related problems, disseminating information and explaining State Laws and Departmental policy and procedures.
May supervise a staff of Procurement Specialists (Exempt) which involves selecting, training, assigning and evaluating employees.
Performs final approval of bids processed at District Offices, Section Offices or Field Offices which exceeded their delegated authority.
Supervises the development, award and management of a number of complex statewide contracts for a variety of commodities ensuring compliance with laws, policies and procedures.
Resolves problems arising among vendors, public officials and agency personnel requiring assistance to ensure compliance with legal terms and conditions of contractual agreements.
Evaluates and recommends approval or disapproval of emergency, sole source and proprietary purchases and determines need for telephone or written bids.
May serve as primary liaison between Department offices concerning ISIS and other automated purchasing/financial systems regarding the processing of purchase requisitions and purchase orders which includes providing assistance and conducting statewide training in all related systems.
Represents the Department in the resolution of problems and controversies, determines recourse where possible and prepares correspondence to begin the resolution process and seeks review of legal counsel as required.
Performs professional level procurement tasks including the procurement of special commodity classes.
Provides general regulatory supervision over statewide Department offices by providing direction, training and guidance.
Serves as member of audit, training and/or inspection team as directed by a higher level Procurement Officer. Plans, organizes, conducts, researches, reviews, and analyzes operations and work procedures of District Offices, Section Offices and Field Offices to ensure compliance with State laws and approved Department policies and procedures and counsels Department personnel accordingly.
Reviews bid documents and analyzes findings to determine noncompliance relative to State Laws and Department policy and procedures.
Confers with and resolves problems that may arise among Department personnel and/or vendors to provide technical assistance to ensure compliance of all terms and conditions of the contract not resolved by lower level procurement specialists.
Examples of some of the procurement program(s) which may be managed by this position are listed below but are not limited to the following programs:
PROCUREMENT MANAGER-CENTRAL WAREHOUSING PROGRAM
Supervises a staff of warehouse personnel engaged in the receipt, storage and issue of materials and supplies for distribution statewide. Controls inventory levels, issues purchase requisitions and purchase orders to replenish revolving inventory. Inspects deliveries for quality control, determines if commodities received are in accordance with specifications, reviews department or agency needs and recommends specification changes to meet current needs of the agency, recommends specification changes, approves invoices for payment, and performs various other purchasing related tasks.
FLEET MANAGEMENT PROGRAM:
Supervises a staff of fleet management personnel responsible for acquiring numbered equipment including specification development, monitors equipment history for trends and industry changes and developments and revised specifications to meet the department or agency needs, issues purchase requisitions for new equipment, determines equipment ordering priority, reviews bids and recommends award to the Division of Administration concerning equipment purchased for the department or agency, responsible for equipment inspection for specification compliance and recommends acceptance or rejection of equipment based on finds, coordinates the disposal of surplus used numbered equipment for sale by the Division of Administration, Louisiana Property Assistance Agency. Performs various other purchasing related tasks.
PROCUREMENT MANAGER-SURPLUS PROPERTY CONTROL PROGRAM
Responsible for the statewide disposal of all unnumbered equipment for a large Department. Coordinates transfers between department and Louisiana Property Assistance and is responsible for proper documentation to remove equipment from the property control records of an agency. Tracks reimbursement of all monetary transfers from the Division of Administration. With authorization from the Division of Administration may handle bid procedures to sell select surplus property through the sealed bid procedures. This program may or may not involve support personnel. Responsible for the purchase of specialized commodities for the department or agency and performs other purchasing related tasks.