Paralegal- USAO- Southern District of Indiana

Calloway & Associates, Inc. - Indianapolis, IN

Full-timeEstimated: $37,000 - $46,000 a year
United States Attorneys Office

Indianapolis, IN 46204

The Paralegal, Criminal Division, Contractor, shall provide legal assistance to include, but not be limited to, the following:

Establishes and maintains files and case-tracking database. Typical assignments include:

Receives newly opened case files and takes necessary measures to notify the proper client agency of service and to obtain litigation report and/or other needed case information.

As directed, establishes and updates database to track receipt of cases, upcoming deadlines, and other case information. Keeps attorneys and appropriate staff members informed of the status of cases.

Monitors the progress of pending cases and initiates action to ensure that established deadlines are met.

Physically maintains case files and case related material in current status within a filing system that is accessible and enables easy retrieval.

Performs document reviews and assists in discovery. Typical assignments include:

Reviews volumes of medical records, deposition transcripts, and other documents; prepares summaries; identifies critical documents; and suggests individuals and entities as appropriate subjects of additional discovery measures such as the issuance of subpoenas.

Independently drafts subpoenas and related documents and ensures proper delivery of such. Tracks recipients' compliance with subpoenas and follows-up to ensure compliance.

Maintains discovery material and other case related records in an indexed filing system that is accessible and enables easy retrieval.

Prepares a variety of legal documents, correspondence, and other related material. Typical Assignments include:

Prepares a variety of substantive legal documents in subject areas such as, but not limited to, bankruptcy, social security, and the National Flood Insurance Program. Such documents to include various motion, legal memoranda, declarations, certificates of service, proposed orders, deposition notices, and other legal documents. Repetitive/routine documents are consistently prepared independently and submitted for Assistant U.S. Attorney ("AUSA") review and approval prior to filing /issuance.

Composes original letters that do not require legal interpretations, but do require a good working knowledge of legal procedures and specialized terminology. Examples include transmittal of pleadings, requests for extensions of time, status updates to client agencies, and notices to adverse counsel and/or co-counsel.

Documents are completed in a timely manner, presented for signature in the proper format, and are normally signed by the supervisor as prepared. Documents are infrequently returned for editorial changes and are rarely returned for spelling, format, or punctuation errors.

Provides a variety of direct legal support services, which typically include:

Performs basic legal research and summarizes findings applicable to assigned cases. Uses a variety of automated legal research tools as well as public information databases to research case or program specific matters.

Verifies citations and statutory references contained in legal documents. Ensures that citations are correct, complete, and consistent with source material.

Maintains AUSAs and court calendars as directed. Assembles exhibits. Schedules witnesses and conferences. Answers outside inquiries not requiring legal interpretations and refers other questions to appropriate office members. Exercises judgment and discretion in determining information provided to telephonic inquiries and visitors.

Maintains professional working relationships with agency counsel and staff. Ensures that client agencies are kept informed of the current status of assigned cases.

As required, assist in trial preparations by compiling trial notebooks, witness lists, and exhibit lists.

Provides assistance that is dependable and effective in dealings with courts, clients, and co workers (including supervisors and support staff) and others which typically includes:

Performs all assigned tasks commensurate with experience level with appropriate supervision and occasionally is available for special assignments or volunteers for special projects.

Performs tasks requiring interaction, oral and written, with courts, clients, co-workers, and others in a diplomatic, cooperative, considerate, courteous, professional, and timely manner.

Exhibits excellent written and oral communication skills, thorough knowledge and hands-on familiarity with a variety of computer applications, including word processing, databases, and spreadsheets. Ability to consistently produce high quality work under pressure will be very important.

Performs other related duties as assigned.

Knowledge of standard legal citation system sufficient to perform straightforward legal research.
Excellent written and oral communications skills and analytic ability.
Familiarity with a variety of computer applications, specifically the Microsoft suite (word, excel, etc.).
Ability to obtain and maintain a Public Trust Security Access.