Primary Duties and Responsibilities:
Founded as a Catholic university in 1887, Benedictine University is located in Lisle, Illinois just 25 miles west of Chicago, and has a branch campus in Mesa, Arizona.
We are Catholic. All are welcome. Benedictine University seeks employees who understand and contribute to the University’s mission and vision. Inspired by our Catholic Benedictine mission and identity, our academic community is committed to inclusion. As an institution, we express our commitment to our identity as a Catholic and Benedictine institution through our values as they are manifested throughout the University. As such, all employees are expected to support the University’s Catholic Benedictine mission and identity and to contribute to its distinctive intellectual life in an effort to help each student and each other to thrive academically, professionally, and personally in our religiously and culturally diverse academic community.
Job Title: Coordinator
Department: College of Science
Reports to: Senior Administrative Assistant to the Dean, in conjunction with the COS department chairs- Biological Sciences, Physical Sciences, and Mathematical and Computer Sciences
Position Summary: Provide program operations and coordination support for graduate, pre-health professional, and learning assistant programs in the College of Science.
Essential Job Responsibilities:
1. Provide clerical support for graduate, pre-health profession, and learning assistant programs; coordinate operations where scheduling and functional overlap require multi-tasking.
2. Maintain pre-health profession program database content; develop and deliver regularly scheduled reports based on database information and college reporting needs.
3. Schedule and support operational needs of the Health Professions Recommendation committee, including student applicant processing, proceedings of meetings, and letter writing and revisions.
4. Provide needed admissions, processing, and other support for graduate programs in the College of Science.
5. Process timesheets and assignments for the Learning Assistant program; work with the Senior Administrative Assistant to the Dean to coordinate personnel and financial processing.
6. Other duties as assigned by the Senior Administrative Assistant to the Dean, graduate program directors, and Executive Director of the pre-health professions program.
1. In the absence of other staff, greet and assist visitors to the third floor office suite.
Minimum Job Requirements:
Education: Bachelor’s Degree preferred
Experience: 1-3 years with similar duties, preferably in an academic environment
Specific Skills: Strong computer, problem-solving, muti-tasking, language and communication skills; ability to learn and help others use computer programs, ability to prioritize tasks; adept at self-organizing and follow-through.
Specific Knowledge, Licenses, Certifications: Proficiency in Microsoft Office applications, especially Word, Excel, Access, and Outlook; general knowledge of copy machines, printers, Scan Tron grader, scanner, shredder, and facsimile machine. Knowledge of PeopleSoft a plus.
Physical Demands: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to touch, handle or feel; and reach with hands and arms.
This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.
Use of computer screen, phone and customer service.
May require bending, or sitting for long periods of time. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Supervisory Responsibility (if applicable): Train and supervise part-time student workers
Working Conditions: Heavily trafficked academic department office suite.
Benedictine University does not discriminate in its admissions or educational policies, programs or activities; scholarship and loan programs; athletic and other University administered programs or employment practices on the basis of race, creed, color, national origin, sex, sexual orientation, age, disability, military or veteran status, marital status, citizenship, or any other characteristic protected by applicable law. The laws applicable to Benedictine University include constitutional and statutory protections of the University's rights as a religiously sponsored institution. This policy of equal employment opportunity applies to all employment and personnel practices including, but not limited to, recruiting, hiring, promotion, training and compensation.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Benedictine University is an Equal Opportunity Employer.