M365 Core executive office is looking for a Business Administrator to provide support to our team in Redmond, WA.
The role will need you to navigate and change directions quickly and embrace a challenge head on with a calm sense of urgency, and a positive attitude, along with a professional demeanor, and a desire to remove barriers to ensure success.
Additional attributes needed for this role are a self-starter, great attention to detail and great customer skills.
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Calendar management and meeting logistics. A suitable candidate will be able to manage a director level or higher calendar from start and/or a very short time after starting. You will need to be able to adjust to the leader’s operating styles and be fluid in your working style.
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Cross-functional collaboration and communication will be a big part of this job. You will need to collaborate with all levels in M365 Core and build networking within and outside M365 Core. A successful candidate will be able to take direction and prioritize multiple requests from admins, teammates, and managers.
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Proficient email communication skills. This role may be needed to communicate with Microsoft internal teams and outside customers and partners.
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Discipline Growth and Development
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Actively participates in the Business Support community. May mentor less experienced Business Support colleagues to help others increase their understanding and ability to navigate through the organization.
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May support onboarding and training of new Business Support staff as applicable. Contributes to their organization's culture. Continue to shadow and learn from others and leverages mentorship from senior admins.
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Document and share best practices and insights.
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Contributes to team experience activities.
- Collaborate with Global Talent Acquisition (GTA) to support internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process, under the guidance of senior colleagues as needed.
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Participates in onboarding and assists new employees, vendors, and interns as an essential contact for questions. Coordinates logistics and provides onboarding support for new employees, vendors, and interns, under the direction of senior team members (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups).
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Maintains and manages headcount activities, including staff movement/transfers, reporting, offboarding, and transactions within relevant headcount management tools.
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Event Coordination and logistics
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Supports planning, coordination, promotion, and support for events. Assists with determining event needs and outcomes.
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May assist with and/or own creating an event itinerary. Acts as a point of contact for events (e.g., changes).
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Addresses any preparatory setbacks and escalates to senior Business Support staff as needed.
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Contributes to post events close out (e.g., tracking event results/attendance, distributing post-meeting materials) under guidance of others. Contributes to team morale and building team dynamics.
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Project ownership:
- Executes various projects and tasks and completes project deliverables with little or no supervision.
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Owns their components of project outcomes end to end with proper accountability.
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Identifies risks and challenges within the core area of responsibility and communicates these to relevant stakeholders.
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Streamline processes, provide process improvement suggestions, and adjust as needed.
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Budget and Purcase Order (PO) management: PO Management includes opening, closing and general team health of PO. Actively track team budgets and send reports to leadership teams.
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Rhythm of Business (ROB): Helps to execute on business cadence (scheduling/meeting logistics) around the ROB of team and identify patterns.
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Travel management: A successful candidate will be able to execute travel for a leader, including agenda, meetings, car pick up/drop off, hotel and airfare.
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Space planning: Should be competent in team space, understand not only M365 Core Space processes and policies but also understand Microsoft’s. Should be able to answer and/or react to urgent space questions and needs promptly. Be the best advocate for their team.
Required/Minimum Qualifications:
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2+ years Administrative, Business Support, and/or customer service experience.
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Ability to work in the office a minimum of 3 days a week.
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Able to lift 20 pounds.
Additional or Preferred Qualifications:
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Associate's/bachelor’s degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
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Proficient understanding of Outlook and excel.
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Familiar with other Microsoft tools, PowerPoint, Word, and OneNote
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A great attitude and positive approach to people and tasks.
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Ability to work independently and solve problems.
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Ability to make timely decisions, prioritize, and exercise sound judgment with appropriate urgency in situations that require a quick response.
Business Support ATR-C - The typical base pay range for this role across the U.S. is USD $22.79 - $39.66 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $33.03 - $45.91 per hour.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay
Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.
