The Trust for Public Land receives funding from a variety of public and private sources. This position is responsible for a wide variety of finance and accounting functions for recording and managing these funds. This position will monitor and manage all phases of both private gifts and pledges and public grants and contracts. He or she will review all awards to ensure they are recorded according to GAAP, will manage the Accounts Receivable and Pledge systems, will prepare the documentation required to request payments as well as other related responsibilities, and will complete and submit the required reports for public grants.
This person will be a collaborative team member who will proactively and effectively work with a broad range of stakeholders, including staff on the finance, legal, and programmatic teams. We value those candidates displaying a customer service philosophy and a proactive problem-solving approach, superb communication skills and the ability to think through policy and procedure in a highly organized manner. This is a high-touch position that requires someone who enjoys interacting with, providing guidance to, and working collaboratively across multiple levels of the organization. The perfect person for this role will be someone who enjoys working collaboratively, loves improving systems/processes, and who is strong with spreadsheets, contracts/agreements, and databases.
Summary of Key Responsibilities:
Review award or contract documentation / meet with key contacts to understand basic terms and conditions of award documents and, as needed, proposals to public entities.
Monitor all outstanding invoices / collections past due, follow-up on scheduled payments, request extensions if necessary.
Work with field / legal staff to restructure approach to contracts, creating cash flow in advance of expense payments i.e., lean toward positive working capital.
Internal accounting duties: Gift accounting, fund documentation, booking of revenue related transactions, billing documentation, public agency audits, annual audit, stock gifts, etc.
Review all documentation for private and public funds to ensure they are recorded according to GAAP;
Manage the schedules for accounts receivable, deferred revenue and contributions receivable;
Review award or contract documentation and meet with key contacts to go over major provisions concerning budget provisions and restrictions, waived and un-waived budget categories, period of award, and deadlines for progress invoices.
For public grants, manage the reporting periodic reports required by public agencies, such as federal Section 3 CDBG compliance forms.
Serve as lead finance contact for federal grant awards, from proposal, to procurement and to completion of project.
Prepare all documentation for requesting payments on grants and contracts;
Monitor all outstanding invoices past due, follow-up on scheduled payments, request extension dates if necessary;
Participate in annual audit;
Complete monthly close responsibilities including reconciling cash and accrual balances for all funds;
Provide process improvement and ad hoc projects;
Assist in other general accounting and finance functions as needed.
In-depth knowledge of Generally Accepted Accounting Principles for revenue recognition;
Strong excel skills;
Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to grant and contract administration in order to develop conclusions and make recommendations;
Knowledge of cost principles as related to grants and contract administration, including OMB Circulars;
Experience with database applications; Lawson, TM1, Clearview, and crystal a plus;
Knowledge of standard processes and software in the development and submission of grant proposals; working knowledge of standard budgeting and accounting practices and fiscal analysis techniques;
Strong data entry and computer skills, including basic MS Office skills: Word, Excel, Outlook and Accounting system;
Excellent written and verbal communication skills;
Ability to prioritize, time manage and multi-task with limited supervision and sometimes under time pressure;
Superior customer service skills;
Excellent organizational skills and attention to detail;
Self-starter with a can-do attitude and a team player;
Dependability, flexibility and professional demeanor.