Project Administrator

Ingersoll Rand - Bellevue, WA3.8

Project Administrator - (1804658)

At Ingersoll Rand we are passionate about inspiring progress around the world. We advance the quality of life by creating comfortable, sustainable and efficient environments. Our people and our family of brands—including Club Car®, Ingersoll Rand®, Thermo King®, Trane®, American Standard® Heating & Air Conditioning and ARO® - work together to enhance the quality and comfort of air in homes and buildings; transport and protect food and perishables; and increase industrial productivity and efficiency. We are a global business committed to a world of sustainable progress and enduring results. For more information, visit

Ingersoll Rand is a diverse and inclusive environment. We are an equal opportunity employer, dedicated to hiring a diverse workforce; including individuals with disabilities and United States qualified protected veterans.


This position is responsible for project set-up, monitoring the progress of the project and Customer billing. This person will work closely with Project Managers and with customers ensuring the project is completed on time. This role has responsible for working with a multiple project portfolio of less than $5,000,000, subcontracts of less than $250,000 and project values of less than $750,000, issuing 1 or 2 subcontracts per project where Trane is normally a subcontractor. Typically requires an Associate Arts degree in Construction Management or equivalent; or two years of related experience and/or training; or equivalent combination of education and experience.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other functions may be assigned.

Set-up project in business system based on Sales to Operations transition documents.
Assists in the initiation and tracking of contract projects to ensure compliance and successful completion date.
Prepare invoices for billing and any additional documentation required for billing purposes.
Assists Engineering Specialists and Project Managers with the preparation of submittals and operation/maintenance manuals.
Works with the Project manager and assists in forecasting of projects.
Processes invoices and validates according to project contract documentation..
Gathers and records information to assist with process compliance monitoring.
Initiate, process and track progress of contracting business unit claims.
Initiates documents for purchase orders, subcontracts, and change orders.
Insures compliance of Delegation of Authority and Sarbanes and Oxley
Comprehend Customer Contracts to determine the need for project specific documentation.
Assists Project Manger with the project cost at completion forecast.
Coordinate with customers on contract documentation including tax documents, purchase orders, and general information.
Communicates effectively with other team members concerning problems, obstacles, issues, and information needs.
Train other team members for role of Project Administrator
Work effectively in diverse team environment.
Able to work in a fast pace environment.
Flexibility to work overtime/weekends, as required.
Good communication skills, verbal and written, required.
Ability to meet short- and long-term deadlines.
Effectively meet the needs of internal and external customers.
Ability to work regularly and dependably.
Ability to function in a team environment.
Demonstrated ability to cope with stress and maintain a pleasant and cooperative temperament with internal and external customers.
Demonstrated ability to perform mental tasks such as making decisions, learning, thinking rationally and exercising good judgment.
Coordinates with various staff for accurate and timely recording of project costs, including time sheets, daily reports, etc.
Schedule internal project team meetings to ensure accurate transfer of information.
Validates and reconciles project cost data in business system to the project forecast.
Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Associate Arts degree in Construction Management or equivalent; or two years of related experience and/or training; or equivalent combination of education and experience.
Proficient with Microsoft Office products.
Experience in general accounting
General knowledge around installation and operations of Energy Management Systems, HVAC Systems and/or Temperature Controls preferred.

Ability to read and comprehend construction contract’s terms and conditions. Ability to write professional business correspondence. Ability to effectively present information in one-on-one and group situations to customers, clients, and other associates of the organization.

Ability to work with large dollar amounts and to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

We are committed to helping you reach your professional, personal and financial goals. We offer competitive compensation that aligns with our business strategies and comprehensive benefits to help you live your healthiest. We are committed to building an inclusive and diverse culture that engages as well as values the different backgrounds and experiences of our employee, which, in turn, spurs innovation, generates creative solutions and enhances our customer relations.

If you share our passion for inspiring progress—for bringing about bold shifts in how people, economies and societies operate—then you belong with Ingersoll Rand. Progress begins with you.

Primary Location: North America-United States-Washington
Work Locations: Bellevue WA 2333 158th Court 2333 158th Court NE BELLEVUE 98008
Job: Service
Schedule: Full-time
Shift: Day Job
Employee Status: Regular
Job Type: Experienced
Job Posting: May 30, 2018, 6:24:51 PM