Administrative Assistant - Office Support

Resident Salon Services - Weymouth, MA3.8

30+ days agoFull-time

Resident Salon Services is a national operator of salons and spas within senior communities across the US providing exceptional salon and spa services for seniors.

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude to work with the New England Regional Coordinator in our Weymouth office.

Duties would include:

  • Provide real time scheduling for offsite staff by arranging for back up staff when needed and be able to think out of a box to get the job done
  • Provide general administrative and clerical support including mailing, scanning, filing, faxing and copying to management
  • Maintain electronic and hard copy filing system
  • Open, sort and distribute incoming correspondence
  • Perform data entry and scan documents
  • Manage calendar for Regional Coordinator
  • Maintain budget detail for Regional Coordinator
  • Assist in resolving any administrative problems
  • Answer calls from off-site staff regarding their inquiries
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails * Schedule and coordinate meetings, appointments and take detailed minutes
  • Maintain contact lists
  • Anticipate the needs of others to ensure their seamless and positive experience

Administrative Assistant Requirements

  • Prior administrative experience
  • Proficiency in MS Office with expertise in Microsoft Word and Excel
  • Ability to analyze and revise operating practices to improve efficiency
  • Detail-oriented and comfortable working in a fast-paced environment a must
  • Exceptional communication skills * Superior organization skills and dedication to completing projects in a timely fashion

Job Type: Full-time

Salary: $36,000.00 /year

Experience:

  • customer service: 1 year (Preferred)