Creative Services Project Coordinator

Children's Hospital of Wisconsin - Milwaukee, WI (30+ days ago)4.3


POSITION SUMMARY:
The Creative Services Project Coordinator serves as the intake for all Creative Services requests (print materials, videos, websites and e-mail campaigns, etc.) for the Marketing and Communication department and many other system-wide departments. In addition, the individual in this position is responsible for coordinating jobs with print vendors and traffic management, which includes setting timelines, ensuring deadlines are met and maintaining the department’s master project list.

ESSENTIAL FUNCTIONS:
Exhibits guiding behaviors that reflect Children’s values and support our mission and vision.

Project manages all Creative Services projects. Maintains communication with system partners to ensure that deadlines are met and projects flow smoothly. Key elements include schedule and timeline creation, and day-to-day communication with key partners about project specifics.

Maintains a master schedule of projects. Works with leader to vet and assign projects based on tier system.

Manages Digital Asset Management software. Builds system and workflows. Educates teammates on
best use. Manages system access and coordinates IT for system upgrades and updates.

Maintains partnership with Copy Center to ensure projects are completed and delivered on time.

Serves as the primary contact between in-house print vendor and office supply vendors, and works to maintain updated templates for letterhead, envelopes, business cards and other organizational paper products.

Maintains the quality standards and consistency of printed pieces and assists in ensuring that the organization’s graphics and editorial style guidelines are followed.

Creates and processes purchase orders for projects.

Assists as needed with requests for promotional materials, working with preferred promotional vendors.

Assists in selecting and monitoring preferred printing and giveaway vendors to ensure the best quality, service and pricing.

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Bachelor’s degree in marketing, business or a related field preferred.

One to four years of experience in project planning/traffic management in an agency or corporate setting required.

Excellent organizational and project management skills, highly organized, detail oriented, with the ability to manage and track multiple projects and needs while meeting deadlines.

Knowledge of project scheduling, budgeting, and print production.

Excellent communication and interpersonal skills.

Experience in the use of Microsoft Office products, especially Excel.

Familiar with Mac-based graphic production as it relates to printer needs.

Able to anticipate and resolve problems.

Organizational Information

At Children’s Hospital of Wisconsin, we believe kids deserve the best.

Children’s Hospital is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country.

We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day, please apply today.