E-Billing Coordinator

Jackson Lewis P.C - White Plains, NY (30+ days ago)3.2


Jackson Lewis P.C. is an employment law firm that represents management exclusively in every aspect of employment, benefits, labor and immigration law and related litigation. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Jackson Lewis has offices across the United States and Puerto Rico. The Firm is comprised of individual local offices staffed by attorneys and support personnel. These offices are supported by the National Operations Center which includes Human Resources, Information Technology, Finance/Accounting, Facilities, Marketing and Information Services.

This position is located in the National Operations Center and reports to the Billing Supervisor.

Job Summary (basic description)

This position reports to the Billing Supervisor and Manager and will represent the accounting department and work as a key member of the billing team while providing full-service support to attorneys on all billing questions with a specific focus on all E-Billing matters. With limited supervision, the E-Billing Coordinator will liaise with attorneys and staff to make sure changes are made accurately and in a timely manner, while partnering with account services and billing to fully understand the details and make sure best practices and billing guidelines are followed.

Essential Functions

  • Must have in depth experience with E-Billing, preferably in a law firm environment.
  • Distribute and process monthly prebills.
  • Enter changes to prebills in accounting program - transfers, edits (narrative and numerical).
  • Track invoice status, follow up on prebills not returned, matters not billed.
  • Ensure appropriate bill formats, rate levels and insurance information are indicated prior to preparing invoices.
  • Prepare invoices electronically submit to clients and/or third party billing vendor when applicable.
  • Prepare spreadsheets, manage client requirements, and understand fee arrangements.
  • Responsible for high level of accuracy and completeness.
  • Respond to various billing related inquiries from attorneys, clients and billing management.
  • Detailed invoice review, tracking invoice status, legal task coding, numerical and narrative revisions.
  • Generate reports, bill and payment history.
  • Liaise with attorneys and staff to clarify rate arrangements and override requests.

Qualifications/Skills Required

  • Minimum of 2 years legal E-Billing experience.
  • Knowledge of Windows environment including Microsoft Word, Outlook and Excel.
  • Must be able to work independently and prioritize work.
  • Excellent organizational and time management skills.
  • Flexibility with overtime as necessary.
  • Ability to write and communicate effectively, tactfully, and professionally with employees, clients, and attorneys.
  • Knowledge of Aderant, Elite software preferred.

Educational Requirements

  • BA/BS in finance or related field

We offer a competitive starting salary and a comprehensive benefits package, along with opportunity for growth. We are an equal opportunity (M/F/V/D) employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Job Type: Full-time