HR Assistant: On-boarding Specialist

Friendly Senior Living - Rochester, NY

30+ days agoFull-time
The Friendly Home in Rochester, NY is seeking a HR Assistant: On-boarding Specialist to join our Human Resources Department. The primary purpose of this position is to be the first point of contact for our employees. This position conducts on-boarding requirements for newly hired employees, including new hire orientation, and provides communication and administrative support within the Human Resources Department.

Why Join The Friendly Home Team?

  • You’ll always find support and camaraderie at the Friendly Home, from our dedicated staff to fellow Members. The Friendly Home difference is in the personal details that foster a true sense of belonging for both our Members and Employees.
  • The Friendly Home is truly a leader in providing quality nursing and rehabilitative care to older adults in Rochester, NY. In 2016 and 2017 we were recognized as a Top-Performing Nursing Home by the NYS Dept. of Health.
  • Our excellence is based upon the dedication of our employees, who take great pride in providing compassionate care to our Members.
  • Friendly Senior Living offers an outstanding, team-oriented environment, challenging and rewarding careers, healthy compensation and benefits packages. .
A combination of experience, education, and/or training which substantially demonstrates the following knowledge and skills:

  • Associate’s Degree in Human Resources related field of study preferred
  • 2 or more years’ experience in handling administrative HR responsibilities
  • Customer service focus
  • General knowledge of Human Resource laws, regulations, and compliance requirements strongly preferred.
  • Excellent written and oral communication skills.
  • Excellent attention to detail.
  • Proficient computer skills including the MS Office applications.
  • Experience using HRIS systems, preferably Paylocity.
The HR Assistant has the following responsibilities:
  • Answers phones, directs calls to appropriate staff, when required.
  • Liaison between recruitment agency and hiring manager(s) for all organizational recruiting needs.
  • Prepares and posts internal job vacancies through all communication modes.
  • Maintains position control for all positions, nursing and non-nursing across the continuum.
  • Makes new hire job offers; scheduling all pre-employment requirements.
  • Prepares and conducts new hire paperwork appointments in compliance with current policies and procedures.
  • Verifies nursing new hire certifications and licenses.
  • Enters and maintains all pertinent applicant information into HRIS system.
  • Prepares and monitors new hire background checks (local and out of area); as well as through DOH, CHRC, etc. according to policies and procedures.
  • Prepares and present new hire orientations across the continuum.
  • Prepares and send rejection letters.
  • Prepares, distributes to managers, and tracks 30-day and 90-day on-boarding evaluations for new hires.
  • Schedules 120-day new hire meetings with CEO; prepares and distributes invitations to department managers/supervisors. Closely follow-up on attendance RSVP.
  • Conducts new hire conversations @ 45 days, according to policies and procedures across the continuum.
  • Coordinates and tracks annual evaluation process from start to completion.
  • Provides backup for benefits including but not limited assisting employees with benefit questions, support for benefits fair and open enrollment, and invoice processing when HR Benefits Specialist is not available.
Other Administrative Duties and Record Keeping:
  • Issues and maintains records of parking stickers and locker assignments.
  • Maintains Human Resources bulletin board and TV announcements
  • Retrieves the mail and sorts it. Assists with general mailings.
  • Orders and maintains inventory of HR office supplies.
  • Files employee and other paperwork including preparation of benefit folders.
  • Performs other special projects as assigned.