Full-timeEstimated: $33,000 - $45,000 a year
- Microsoft Word
- Administrative Experience
- Microsoft Office
- Microsoft Powerpoint
- Microsoft Excel
Full Job Description
LEE + RO, Inc. has an opening in our Walnut Creek, CA office for an Administrative Assistant to support the engineering staff.
The selected candidates will function as project coordinators, assisting engineers and project managers with administrative support essential in delivering quality services to our clients. The ideal candidates will be well versed in Microsoft Office Suite applications such as Excel, Word, and PowerPoint. The ability to organize project records and files, prepare client submittals, assist in preparing proposals and effectively communicate (verbally and in writing) in a dynamic, fast-paced environment are basic requirements. We are looking for energetic, detailed-oriented professionals who enjoy a challenge and take pride in their work. Prior experience in a similar position within an engineering, construction or architectural company will give you a definite advantage.
RESPONSIBILITIES AND DUTIES
Provide administrative support to Project Managers, Project Engineers and others as needed
Assist in preparing written materials, including correspondence, reports and submittal packages
Conduct quality/accuracy reviews of written materials prior to distribution to clients
Maintain project files, including hard copies and electronic formats
Aid with the collection, review, status and organization of project documentation and deliverables
Prepare and distribute routine reports using word processing and spreadsheets
Other basic administrative tasks on an as-needed basis as required
Attend project meetings and take and distribute notes as needed
Schedule vendor and staff presentations, take notes and secure refreshments for staff as needed for these meetings
3 – 5 years of experience in a Secretarial, Administrative Assistant or Project Coordinator position
Proficiency with Microsoft Office applications (may be tested during the interview process)
Ability to coordinate and maintain project files and correspondence
Ability to work in a fast-paced environment with competing priorities
Excellent interpersonal skills
Must be able to successfully pass a background check
Only candidates who include a cover letter with their resume will be considered for this position. Local candidates who can commute preferred. No relocation expenses will be reimbursed.
Principals only – Any unsolicited resumes received from Agencies will be considered the property of LEE & RO, Inc. and no fees will be due or paid.