Administrative Assistant Human Resources

Oasis Petroleum - Houston, TX (30+ days ago)4.0

Full-time

Position Summary
This individual will be responsible for providing administrative assistance to the Human Resources Vice President, HR Management team, the department, and serving as backup for Human Resources functions, including Benefits, Compensation, Learning & Development, Payroll & Stock, and Staffing. Level and salary commensurate with experience.

Essential Job Functions
Provide administrative support to HR Vice President and HR management team
Set up meetings for HR management team and handle meeting materials and meals as appropriate
Coordinate travel arrangements for HR VP and HR Management team
Create and maintain electronic personnel files
Ensure integrity of employee data within all HR related systems
Reconcile HR Department purchasing cards
Prepare expense reports for HR Management team
Prepare HR invoices for payment using the accounting system and follow up on payment status for vendors as needed
Work with Payroll Supervisor to create and manage HR budget
Assist with company initiative activities for HR management team members
Handle room bookings, lunch arrangements and travel arrangements as needed
Assist with updates to the company’s electronic signage
Assist with preparation and/or distribution of HR employee communications (i.e. organizational announcements, HR notifications, etc.)
Provide support for Learning & Development including scheduling in-house training events, organizing room set up, ordering and setting up meals for training events, and provide support in the learning management system
Provide assistance with the coordination of planned Culture events and other Oasis event (including scheduling meetings, take notes during meetings and providing them to team members)
Provide support for Employee Relations activities (AAP, EEO tracking & reporting)
Distribute department mail
Collaborate with other assistants on company-wide meetings and events
Serve as in-house HR contact for employees
Handle and/or assist with special projects or other HR related assignments as requested

This job description is not intended to be an all-inclusive list of duties and responsibilities of the position. Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor.

Minimum Qualifications
High School Diploma or equivalent qualification
Intermediate to advanced proficiency in Microsoft Office, including MS Outlook, Word, PowerPoint and Excel
Ability to write clearly, proofread and provide work product with minimum errors
Excellent interpersonal, communication and organizational skills
Detail orientated with ability to prioritize multiple projects
Ability to interact at all levels of the organization
Professional demeanor
Physical Requirements and Working Conditions: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Qualifications
Bachelor’s degree in Human Resources or related field
Experience working within Human Resources organization
Oil and gas experience