Reporting to the Executive Director of University Events, the Event Coordinator is responsible for providing event scheduling and planning assistance to the university. This includes representing the office, making room reservations, coordinating event logistics, supporting events onsite, and managing inventory. Collaboration with multiple offices and organizations on campus, both students and faculty, will be required. The position will require working some evenings and weekends as needed.
Essential Responsibilities: Responsibilities include but are not limited to the following:
Respond to all phone calls, emails, and walk-ins for basic room reservations that pertain to the University Center Complex (UCC)
Review and confirm all basic reservations for UCC as submitted through the online Event Management System (EMS)
Serve as the event manager for small to medium-sized events as needed, including but not limited to luncheons, dinners, receptions, conferences, BBQs, etc.
Work with the Assistant Director of University Events on the management of the UCC event spaces and equipment/furniture inventory for that building
Serve as a resource for audio/visual needs at meetings and events in UCC
Support the events team in larger events as needed and in all campus-wide events (such as Alumni Weekend, Commencement, Convocation, etc.)
Required qualifications: The successful candidate will be detail-oriented and organized with the ability to enthusiastically approach new projects and manage multiple tasks simultaneously. Candidates should possess the following qualifications:
Bachelor's degree, or an equivalent combination of education/training and experience
3 years of events or event planning experience, preferred
Working knowledge of EMS is a plus
Ability to manage multiple projects in a fast-paced environment
Ability to work effectively within a team environment as well as independently
Must have professional verbal and written communication skills, and the ability to interact with all members of the Stevens community and visitors in a professional manner.
Knowledge and Skills: Strong interpersonal skills with the ability to deal with challenging situations in a diplomatic and calm manner, maintaining a positive customer service orientation at all times. Proficiency in Microsoft Word, Excel, PowerPoint, and the willingness to learn new technologies as needed.
Office of University Events
General Submission Guidelines:
In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.
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Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.
Stevens is building a diverse faculty, staff and student body and strongly encourages applications from female and minority candidates as well as veterans and individuals with disabilities. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.
Jeanne Clery Disclosure:
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. You can obtain a copy of this report by accessing the following web site: