PR Coordinator - Events, VIP + Entertainment

Hugo Boss - New York, NY3.9

HUGO BOSS is one of the leading premium fashion and lifestyle companies with around 14,000 employees worldwide. As diverse we are, we all share a common goal: We want to inspire people with our work. We give you the opportunity to be yourself and contribute your ideas and creativity – because to create something extraordinary, we must explore new paths together. Join our team and discover how you can shape your personal future at HUGO BOSS!

PR Coordinator - Events, VIP + Entertainment
HUGO BOSS Fashions, Inc. | New York City | United States | Full-time

What you can expect:
The PR Coordinator of Events, VIP and Entertainment will have a unique experience to help develop and drive the success of the HUGO BOSS brand in the US market, while utilizing their connections in the industry, working on events and coordinating VIP/Celebrity requests.


Work directly with Director of Special Relations and Events
Assist with New York Fashion Week shows as needed as well as all PR events, assist with Retail Events when and if needed
Coordinate with global teams on public relation matters/ requests as needed (Paris, Germany, Mexico, Brazil, Canada, London, China)

VIP Requests

Assist / Manage all VIP/ Celebrity requests.
Actively pitch stylists for VIP placement opportunities.
Assist with VIP and celebrity fittings, as well as VIP attendance for all events (cars, HMU, gifts, travel etc.).
Organize timely returns of all VIP samples at photoshoots or fittings and maintain clear and organized inventory of all VIP collections.
Manage VIP send outs/shipments/messengers (IBC/ FedEx/courier service).
Manage VIP gifting.
Prepare international shipments/ Proforma Invoices for all VIP shipments.
Manage and track VIP budget. Utilize budget to exercise strategic decisions in partnership with management.

Store Pulls

Coordinate all VIP and non-editorial US Store pulls/ returns.
Assist VIP Stylists with store and showroom pulls.
Work with store managers to get appropriate book out paperwork and at end of month code invoices appropriately.

Reporting / Organization

Update US and Global editorial status reports monthly.
Keep record of all US Magazine credits.
Update VIP / press contacts.
Maintain social calendar for VIP Events.
Create fashion show, event, and monthly editorial press & clipping reports (print, online, social media).
Organize and update magazine library monthly.
Media alert and Press Release send out.

Admin / Budget

Admin Support VP PR (calendar, travel, expenses).
Budget Support / Monthly Updates.
Billing / Invoicing and Payment Tracking for PR team, PR expenses and marketing spendings.

Your profile:Qualifications:
Existing strong database of contacts in Celebrity and Event PR.
Experience: 2-3 years.
Bachelor’s Degree.
Highly organized and self-motivated.
Strong communication skills, with the ability to multi task.
Serve as the main information source for PR.
Proficient in Microsoft Office Suite: PowerPoint, Excel, Word.
Knowledge of Photoshop.
Knowledge of Fashion GPS, Cision and/or DMR.

Your benefits:
HUGO BOSS offers a comprehensive benefits package which includes:

401(k) with company match
Medical, Dental, Vision Benefits
Voluntary benefits and critical Illness
Company sponsored life and disability benefits
Discounts for auto/home/pet insurance
Commuter benefit program
A discount program for gym membership at New York Health and Racquet Club
Employee discount program
12 paid Holidays
21 paid days off (pro-rated based on first year of employment)