Full Job Description
The person in this position oversees, manages and provides administrative support for the Case Western Reserve Univesity GI SPORE grant mechanism in the Case Comprehensive Cancer Center. The Gastrointestinal (GI) cancer is a term used for the group of cancers that affect the gastrointestinal tract and other organs that are contained within the digestive system, including the esophagus, pancreas, stomach, colon, rectum, anus, liver, biliary system, and small intestine. GI SPORE (Gastrointestinal Specialized Programs of Research Excellence) is a grant mechanism that is unique to the National Cancer Institute, and is a multi-project, multi-department and multi-institution award that is focused on collaborative, interdisciplinary translational cancer research. SPORE grants include projects and investigators across the spectrum of basic to clinical research with the ultimate goal of developing new and diverse approaches to the prevention, early detection, diagnosis and treatment of human cancers. As this grant mechanism is the “cornerstone of National Cancer Institute’s efforts to promote collaborative interdisciplinary translational cancer research” (http://trp.cacner.gov), it is one that requires frequent and substantive two-way communication with the institute. Both the principal investigator of the award and the administrative lead are expected to work closely with the institute’s program and administrative personnel to negotiate and manage complex issues and relationships as they arise.
Oversee and manage financial and administrative functions for Dr. Markowitz’s unit as well as other faculty in the unit. This consists of over $5 million in grant support from both federal and private sponsors. Responsible for all post award administration of these awards, including creating fiscal forecasts and monthly monitoring/ understanding of expenses. Oversee and manage all financial components of the SPORE (25%)
Oversee and direct administrative operations for the SPORE, including grant administration, monitoring of all compliance requirements and research progress, both internally to Case Western Reserve University and across institutions. (18%)
Develop and implement strategies for communication, quality control and required reporting activities for individual projects and cores and for the overall grant. Guide individual project and core directors on requirements to be met and works closely with members of internal and external advisory boards to assure reports address necessary elements. (10%)
Develop and implement appropriate assessment measures and systems to monitor progress and evaluate projects and cores to facilitate specific and overall reporting. Works with the program directors and advisory committees to plan and implement changes in SPORE projects and activities. (10%)
Develop and implement mechanisms to identify promising and eligible investigators to participate in SPORE related research and develops and manages pilot project and career enhancement award solicitations, reviews, and awards for the SPORE leadership and advisory boards. (10%)
Oversee and manage the production of multi-investigator and multi-institutional grant applications, reports, and advisory board materials (10%)
As requested by the National Cancer Institute’s program and administrative staff, present at national conferences of SPORE administrators, serves on committees for national program planning and mentors other SPORE administrators around the country. Develop specific expertise to become the SPORE go-to person for those topics. Participates in all conference calls and meetings with NCI representatives. (5%)
Develop and enhance database and reporting systems for searching, organizing, and maintain Nantional Cancer Institute-required information and developing targeted reports to meet institute requests as well as collaborators’ institutional and research needs. (5%)
As required by NCI program staff, direct the creation of a website and other electronic mechanisms to publicize SPORE achievements and to advertise the program widely. (5%)
Serve as backup for financial management in the Case Comprehensive Cancer Center. (1%)
Perform other duties as assigned. (1%)
Department: Daily contact with faculty and staff of Markowitz unit, members of the SPORE, Cancer Center administration and Cancer Center leadership to maintain workflows and activities, and advise on due dates of deliverables.
University: Daily contact with Grants and Contracts, School of Medicine Faculty Affairs, Human Resources, Finance offices to maintain regular activities and obtain guidance on complex operational issues.
External: Frequent (weekly or more) contact with National Cancer Institue and other National Iinstitute of Health program offices and specialists to adhere to sponsor guidelines and activities; collaborators and their administrative operation staff at other institutions to collaborate on current and planned activities.
Students: little or no contact with students.
Directs work of students and/or other staff on specific projects.
Experience: 5 or more years administrative/management work experience required; experience in a university or non-profit setting preferred.
Education/Licensing: Bachelor’s degree required. Master’s degree and science background preferred.
Demonstrated ability to develop and implement complex programs requiring inter-departmental and inter-institutional interactions.
Excellent oral and written communication skills and interpersonal skills; must demonstrate the ability to write and speak in public settings as well as ability to communicate with a variety of audiences.
Demonstrated ability to interpret and apply NIH/NCI guidelines and to guide others in learning and managing complex projects.
Ability to understand the goals of the projects and funding and to develop the necessary operational systems to implement them.
Strong organizational skills; ability to multi-task, prioritize and meet deadlines. Must demonstrate attention to detail and accuracy, time management skills and follow-through.
Demonstrated ability and experience in taking initiative and working with others in a collaborative environment.
Effective problem-solving skills; must demonstrate excellent analytical skills, sound judgement and good decision-making.
Excellent computer skills experience, excellent mathematical skills; ability to use financial spreadsheets, accounting software, NIH application software, database packages, PeopleSoft and Oracle financial system applications.
Ability to interact with supervisor, colleagues, and customers face to face.
Ability to meet consistent attendance.
Typical office environment. The employee will perform repetitive motion using a computer mouse and keyboard to type.