Great Company in Hayward looking for a Great Administrative Support Professional to join their Team! If you are looking for a role with a lot of variety, then this is it!
Administrative Role Includes:
- Reconcile trucking paperwork to our purchase order for incoming material (line items, costs, and weights).
- Use spreadsheet to calculate cost of freight to be added to material base cost.
- Enter price and quantity for each line item to be received into Epicor Solar Eclipse software.
- Print receiving report and check against paperwork used to enter prices and quantities.
- Make copies of this paperwork to mail to corporate office.
- Scan material test reports into document management system.
- Collect pick tickets (warehouse paperwork), ship tickets (signed will call receipts), and manifests (deliveries).
- Reconcile office and warehouse copies of pick tickets, and match them with ship tickets or manifests.
- Scan manifests to close delivery orders.
- Print invoicing preview report to be checked and signed off by manager.
- Set invoices to batch process in Solar Eclipse software
- Stuff and stamp envelopes for all invoices printed the previous day, place in area for mail pickup.
- Scan all paperwork connected to each invoice, printed the previous day, into Solar Eclipse.
- File all paperwork for each invoice printed the previous day.
- Process bills received via email and U.S. mail, prep for management approval.
- Enter approved bills into a spreadsheet.
- Make copies of bills, and mail originals to corporate office for payment.
- Process paper check payments through Solar Eclipse software.
- Prepare checks for deposit by management.
- Scan and email deposit information to corporate office.
- Interact with corporate office via phone, email, U.S. mail, and screen sharing software.
- Answer all incoming phone calls, and route to salespeople.
- Print material test reports from document management system for each order processed by the warehouse.
- Track all open bills, invoices, receiving, and other paperwork that is waiting to be processed.
- Track office and warehouse supplies, and order with management approval.