Administrative Assistant

PrideStaff - Hayward, CA (30 days ago)3.8

Great Company in Hayward looking for a Great Administrative Support Professional to join their Team! If you are looking for a role with a lot of variety, then this is it!

Administrative Role Includes:
  • Reconcile trucking paperwork to our purchase order for incoming material (line items, costs, and weights).
  • Use spreadsheet to calculate cost of freight to be added to material base cost.
  • Enter price and quantity for each line item to be received into Epicor Solar Eclipse software.
  • Print receiving report and check against paperwork used to enter prices and quantities.
  • Make copies of this paperwork to mail to corporate office.
  • Scan material test reports into document management system.
  • Collect pick tickets (warehouse paperwork), ship tickets (signed will call receipts), and manifests (deliveries).
  • Reconcile office and warehouse copies of pick tickets, and match them with ship tickets or manifests.
  • Scan manifests to close delivery orders.
  • Print invoicing preview report to be checked and signed off by manager.
  • Set invoices to batch process in Solar Eclipse software
  • Stuff and stamp envelopes for all invoices printed the previous day, place in area for mail pickup.
  • Scan all paperwork connected to each invoice, printed the previous day, into Solar Eclipse.
  • File all paperwork for each invoice printed the previous day.
Accounts Payable
  • Process bills received via email and U.S. mail, prep for management approval.
  • Enter approved bills into a spreadsheet.
  • Make copies of bills, and mail originals to corporate office for payment.
Accounts Receivable
  • Process paper check payments through Solar Eclipse software.
  • Prepare checks for deposit by management.
  • Scan and email deposit information to corporate office.
Staff Support
  • Interact with corporate office via phone, email, U.S. mail, and screen sharing software.
  • Answer all incoming phone calls, and route to salespeople.
  • Print material test reports from document management system for each order processed by the warehouse.
  • Track all open bills, invoices, receiving, and other paperwork that is waiting to be processed.
  • Track office and warehouse supplies, and order with management approval.