Purchasing Specialist - Consulate Health Care - Maitland

Consulate Health Care - Maitland, FL2.7

Job ID 43914

Position Location US-FL-Maitland

Facility Name Consulate Health Care - Maitland

Job Category Purchasing

Position Status FT (Full Time)

Job Overview

Purpose of Your Job Position

As a Consulate Health Care Purchasing Specialist, you are entrusted with the responsibility of carrying out your daily tasks and assigned duties while demonstrating Consulate’s Core Values of Compassion, Honesty, Integrity, Respect and Passion. You are expected to provide innovative, responsible results with the creation and implementation of new ideas and concepts that continually improve systems and processes to achieve superior results. The primary purpose of your position is to provide guidance in the purchasing activities of the company in accordance with the established policies and procedures and with compliance of state/federal laws and regulations. You will also provide clerical and administrative support for all purchasing functions in the department, as well as assist with vendor management.

Job Functions

As a Purchasing Specialist, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. You are responsible for supporting all Consulate Health Care centers in purchasing activities and support the Director of Purchasing and Project Mgt. in the daily responsibilities and initiatives of the department, as assigned. This position is a non-supervisory function. You may be asked by other department supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time, for any reason.

Duties and Responsibilities

Coordinate daily purchasing activities for all care centers.
Assist Purchasing Manager and Director of Purchasing and Project Mgt. in daily operations and monitoring of continuous quality improvements standards.
Process care center special orders and provides purchasing support.
Train and educate care centers on Purchasing and Procurement System (DSSI) and Purchasing policies and procedures.
Manage user access and update log-in credentials for Purchasing and Procurement System (DSSI).
Manage contracts database for the Support Services Department.
Provide support to care centers and corporate management with purchasing contracts related questions.
Liaison to manage weekly review of outside consultants for company-wide document storage / shredding, waste management, elevator maintenance, laboratory services, rental equipment, transportation, etc.
Support care centers with any equipment rental orders/questions on rentals portal (Joerns).
Train and educate care centers on rentals portal (Joerns) and related policies and procedures.
Manage user access and update log-in credentials for rentals portal (Joerns).
Liaison between care centers and rental vendor to manage account concerns and resolve rental discrepancies.
Support care centers with any questions or training needed on respiratory services portal for respiratory equipment rentals, O2 tanks / refills, and RT services.
Provide daily, weekly, monthly reports to management outlining care centers spend in key purchasing areas.
Assist in product standardization through approved purchasing formularies, as well as vendor management.
Collaborate with Purchasing Manager and Director of Purchasing and Project Mgt. in the development and alignment of department goals.
Embrace Consulate Health Care’s five core values of compassion, honesty, integrity, respect, and passion, and incorporate them into one’s daily job function.
Demonstrate respect and compassion in every interaction.
Conduct oneself with the highest degree of honesty and integrity in every interaction.
Demonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitors.
Perform all other business related duties, as assigned.

High school diploma.
A minimum of two (2) years of customer service experience providing guidance in a multi-facility support environment.
Specific Requirements

Must be intermediate or advanced in MS Word, Excel, Outlook.
Proficient personal computer skills to include electronic mail, record keeping, routine database activity, word processing, spreadsheet applications, graphics, etc.
Must be able to work independently.
Must possess excellent interpersonal, coordinating, and organizational skills.
Must be able to manage multiple tasks at one time.
Must be able to read, write, speak, and understand the English language and posses good communication skills.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute ratio and percent and to draw and interpret bar graphs.
Must possess the ability to make independent decisions when circumstances warrant such action.
Ability to respond to common inquires or complaints from customers, regulatory agencies or members of the business community.
Must be a supportive team member, contribute to and be an example of teamwork and team concept.
Must possess the ability to deal tactfully with personnel, visitors, government agencies/personnel, and the general public.
Must be willing to seek out new methods and principles and be willing to incorporate them into existing training practices.
Must have patience, tact, a cheerful disposition and enthusiasm as well as the willingness to handle difficult staff.
Must not pose a direct threat to the health or safety to other individuals in the workplace.

Company Overview

Where Will Compassion Take You?

At Consulate Health Care, we're looking for talented, compassionate and hard-working individuals who are eager to serve others. Our team members go above and beyond to give our residents and patients the care they deserve — so you'll find that every day with Consulate Health Care offers new and exciting opportunities to learn and grow.

Compassionate hearts and passionate dedication – these two qualities shine in our team members and provide the foundation for our mission of “Providing Service With Our Hearts and Hands” . The compassion you'll show to residents, patients and their families is the lifeline of our business, while relationships with your peers and coworkers will strengthen our vibrant, diverse community.

Consulate Health Care is one of the nation's leading providers of Senior healthcare services, specializing in post-acute care. Operating in 21 states, we offer services ranging from short-term transitional care to Alzheimer’s and dementia care.

24-hour skilled nursing care
Comprehensive post-acute care
Physical, Occupational and Speech therapies
"Your Journey Home" short-term rehab program
Alzheimer's and dementia care
Care for medically-complex patients