Administrative Assistant I - Opt A5 (FEP)

State of Illinois - Cook County, IL3.8

Description of Duties/Essential Functions
Under general direction, travels to perform field inspections for field inspections to evaluate and ensure contractor's compliance as cited by the Department of Human Rights (DHR) and Central Management Services (CMS) regarding the Minority/Female Participation program for projects under the Capital Development Board's (CDB) jurisdiction within the unit of Fair Employment Practices (FEP). Prepares written reports, evaluations, and memorandums related to the status of compliance. Represents CDB at various seminars, conferences, task forces, and other organizations in educating the construction industry of economic opportunities of females and minorities

Conducts periodic job site inspections to assess contractor compliance with rules and regulations for public contracts as cited by DHR; monitors compliance with rules and regulations as cited by CMS of the Minority and Female Business Enterprises (MBE/FBE) participation program; establishes and maintains communications between contractors, unions, minority/female organizations and CDB staff; maintains files of written complaints of non –compliance with DHR and prepares timely written reports and evaluations related to the status of DHR and MBE/FBE compliance; participates in pre-bid and pre-construction monthly meetings to inform contractors of DHR and MBE/FBE compliance goals.
Prepares written reports, evaluations, and memorandums related to the status of DHR compliance; reviews MBE/FBE subcontractor/supplier certification, reviews, amends, and approves contractor workforce goals; interprets monthly manpower utilization reports; obtains contractor affidavit and sworn statement, and reviews other documentation in order to determine compliance. Conducts jobsite interviews and investigations of alleged non-compliance; files written complaints of non-compliance with DHR; coordinates goal information with the assigned project manager. Reviews workforce projections on a yearly basis to provide appropriate recommendations to for changes in established goals.
Recommends and mentors contractors to utilize businesses listed in the MBE/FBE referral directories; represents CDB at various seminars, conferences, task forces, and other organizations in educating the construction industry of economic opportunities of females and minorities; recommends and encourages contractors to utilize businesses certified by CMS; reviews MBE/FBE goals annually for changes to specific goals and adjustments to overall goals of project.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Requirements
Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration. Requires one year of professional experience in a public or private organization. Requires the ability to investigate various types of records and field activities to determine DHR and CMS compliance; requires the ability to draft reports and letters, and have the ability to communicate effectively both orally and in writing; requires working knowledge of social, cultural, and economic factors of minority and female group issues. Requires a valid Illinois Drivers License due to extensive travel requirements.

Work Hours & Location/Agency Contact
Work Hours: Monday – Friday 8:30-5:00 (Flexible & 9 Day Schedule)

Location - 100 W. Randolph
Suite 14-600 JRTC
Chicago, IL 60601

Agency Contact: Wanda Trumbo
Human Resources Specialist
Capital Development Board
Third Floor, Wm. G. Stratton Building
401 S. Spring St., Springfield, IL 62706

In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. This includes the State of Illinois Rutan interview process.

How to Apply
  • Current State Employees: Submit a Notice of Interest in Vacancy/Bid Form and the latest version of the CMS 100 Employment Application (version dated 4/2018) to the Agency Contact listed above. A separate Bid form AND Application is required for each Posting/Bid ID or your bid will be rejected. Current state employees seeking a promotion should also submit a CMS 100B Promotional Application to CMS (address found in upper right corner of CMS 100B form). If you are a current State employee wishing to transfer to the same title or a lower title previously held, you must submit an Employee Transfer Request form. If no Employee Transfer Request form is submitted, you will not be considered for the position.
NON-STATE EMPLOYEES: DO NOT APPLY DIRECTLY TO THIS AGENCY. PLEASE SEE INFORMATION BELOW FOR INSTRUCTIONS ON HOW TO APPLY. For more information, please refer to the Work4Illinois website at Work.Illinois.Gov and select 'Application Procedures'. Additional information may also be obtained from the Agency Contact.