Scope of the Position
The Firm offers a competitive salary commensurate with experience, and a comprehensive benefits package.
The Human Resources Coordinator works closely with Human Resources Management on the operational functions of the department; particularly in the areas of recruitment, on-boarding, HRIS data maintenance, leave management, reporting, evaluations and compensation.
Works closely with the HR Specialist, the HRIS Data Analyst and Benefits Coordinator.
Will work closely with Manager on special departmental projects.
The Human Resources Coordinator is a main contact for employees of the Firm on human resources questions.
Specific Duties will include the following:
Assists in coordinating the recruitment process for staff and paralegal positions
Develops position postings according to position descriptions and qualifications
Utilizes effective recruiting sources by placing advertisement and networking
Follows-up on internal referrals
Pre-screens applicants, administers skills testing, conducts initial interviews and refers candidates to hiring managers based on qualifications, gathers feedback from interviews
Maintains up to date job descriptions for all staff positions
Maintains applicant tracking database
Communicates with applicants regarding the status of their applications
Arranges for temporary help, when needed by departments
Conducts reference checks on all new hires
Sends out in-take notices, employee transfer & departure notices
Provide back-up support to HR Specialist with coordinating the new hire orientation and technology training schedule for non-legal hires, which includes notification to department personnel
Conducts new hire orientation reviewing general Firm policies and procedures
Assist with the coordination of employee relations events such as holiday events, staff appreciation week, staff recognition programs and other employee relations activities
Work with HRIS Data Analyst in entering all employee changes (including new hires, promotions, salary, titles, address, status, etc.) in HRIS and other HR-related systems
Interact with Payroll Department to ensure the smooth flow of documentation
Adhere to the (4) different pay cycles to ensure HR and benefit updates are processed timely for payroll
Maintain multiple systems accurately, including HRIS and online time and attendance program.
Maintain staff leave balances, including adjustments and termination leave calculations
Complete unemployment and employee verification requests
Prepare reports and statistics of workforce for management use
Assist with the preparation of EEO, Affirmative Action and other compliance reports
Compile data needed to participate in compensation surveys
Prepare market data reports for all departments based on survey information
Assist with the yearly staff evaluation set up and monitoring process
Ensure Wage Theft Prevention Notices are prepared for all pay changes
College degree in business related field with high GPA.
Minimum 5 years experience in HR department with progressive responsibilities
HRIS - experience working with ADP Workforce Now
Excellent computer skills with knowledge and ability to work with proficiently with Microsoft Office Suite.
Strong Excel skills
Excellent written and verbal communication skills
Responsible, Professional and Self-Motivated
Ability to maintain confidentiality
Detail oriented with ability to handle multiple projects simultaneously and meet deadlines
HR coursework highly desired
nTech is an equal opportunity employer. All offers of employment are contingent upon pre-employment drug and background screenings. Only candidates who meet all of the above client requirements will be contacted by a recruiter.