Project Assistant, Talent Development (HR)

Leukemia & Lymphoma Society - Rye Brook, NY (30+ days ago)3.9


Why LLS
How many people can answer the question, "What do you do for a living?" with the answer, "I help find cures for cancer." At LLS, employees take our mission seriously. Whether you work in one of our chapters, are an accountant at the national office or a specialist in our Information Resource Center, you work each day on making our mission a reality: Cure leukemia, lymphoma, Hodgkin's disease and myeloma, and improve the quality of life of patients and their families.
Join us and give new meaning to the word, "job."

Overview
LLS Talent Development is seeking a Project Assistant. This position provides technical and administrative support for the Project Manager and the respective assigned projects. This role provides general administrative support, filing and project task management to support a department in the HR division that focuses on employee learning and the advancement of skills and knowledge of LLS employees and volunteers.

  • Please note this is a FT Temporary position that will last up to 9 months paid through a staffing agency and assigned to work at LLS. This assignment is 35 hours a week.
  • This is a great opportunity to give back and gain valuable experience.
Responsibilities
Schedule appointments and meetings for the team as necessary.
Maintain correspondence tracking logs, compose communications and other documents as required by project team.
Create, organize and maintain project filing system. Keep project files up to date on a daily basis.
Assists in planning, coordinating and managing system installations and upgrades.
Support monitoring systems and escalate as appropriate complex issues.
Participate in projects and make recommendations as needed to ensure successful completion.
Assist in ensuring that all projects are delivered on-time, within scope and within budget
Assist in the completion of timely and accurate weekly reports.
Provide support in the definition of project scope and objectives involving all relevant stakeholders
Assist in user support, responsibilities include evaluating and responding to user issues, diagnosing problems and implementing solutions with minimal disruption to users.
Support the development of detailed project plans to monitor and track progress.
Assist in the creation and maintenance of comprehensive project documentation.
Follow up on inquiries regarding project initiative.
Coordinate internal resources and solution providers/vendors for the flawless execution of projects.
Provide technical support and training to system users as required
Assist other HR staff when needed and as appropriate.
Perform other duties as assigned.
Qualifications

Required Knowledge, Skills, and Abilities:
Excellent communication and organizational skills.
Strong knowledge of Word, Excel, and Outlook. Project Management knowledge a plus.
Ability to work with and maintain confidential information.
Strong phone skills and writing skills.
Comfortable using and learning new technology
Strong work ethic, able to work independently with desire to learn and improve, and ability to manage time and complete assigned projects.
Promotes teamwork and collaboration within the department and externally by positive, cooperative attitude with willingness to take on additional duties as directed.

Education and Experience:
Bachelor's degree in HR, Marketing, Communication or related area or equivalent experience.
Experience working in an office setting.

Physical Demands & Work Environment:
Physical demands are minimal and typical of similar jobs in comparable organizations
Work environment is representative and typical of similar jobs in comparable organizations

Disclaimer
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of employees. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Leukemia & Lymphoma Society (LLS) does not accept resumes from third party recruitment/search firms. Please do not forward resumes to LLS employees or any company locations or email addresses. LLS is not responsible for any fees related to resumes not solicited by LLS Recruiting. The Leukemia & Lymphoma Society (LLS) is an Equal Opportunity Employer.