The University of Colorado and the College of Arts and Sciences Donor Relations Team now encourages applications for a Program Manager! This role serves as part of the department’s donor and alumni relations team (DART) for the advancement unit that serves the College of Arts and Sciences, Graduate School, and Libraries at the University of Colorado Boulder. Primary responsibility focuses on effective management of the gift acknowledgment process for the College of Arts and Sciences, Graduate School, University Libraries and Conference on World Affairs. Additional responsibilities will include planning, logistics, and coordination for donor relations events and programs. This position will report to the Program Director - Donor/Alumni Relations, Stewardship and Communication, and may work with the supervisor to develop and manage program budgets. The Program Manager also serves as an organization representative on task forces and committees.
Who We Are
The College of Arts and Sciences at the University of Colorado Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60 fields. Our research generates new knowledge, solving some of the world’s most critical problems.
The Advancement team serving the College of Arts and Sciences, Graduate School, University Libraries and Conference on World Affairs is a dedicated group of a little more than 20 individuals working together to create lifelong engagement, raise money and enhance the reputation of the units we serve. The DART team ensures those giving time, talent and treasure to CU know they are valued.
What Your Key Responsibilities Will Be
Acknowledgment Program – Weekly
Complete weekly acknowledgment download; process all cards and letters for the College of Arts and Sciences, Graduate School, Libraries and Conference on World Affairs.
Document all acknowledgments sent in database
Share referrals with Development or Alumni Officers
Establish and track metrics to enable process analysis at least once per year. Make appropriate changes based on process analysis
Develop additional ways to utilize acknowledgment data and build programs to improve data
In Memory Of/In Honor Of (IMO/IHO) Giving Reports – Monthly
Run report for these gifts
Send information to appropriate contacts
Submit contact reports
Faculty and Staff Thanking – Annually
Execute mailing or other recognition one to two times per year
Other stewardship activities as assigned.
STUDENT EMPLOYEE MANAGEMENT
Train, mentor, oversee student to assist with DART activities
EVENTS AND SPECIAL PROGRAMS
Examples of events/programs may include football suite management, Thanksgiving Day card creation, alumni awards dinner, and scholarship stewardship
Cover all aspects of event planning from list creation, invitation design, event logistics, event volunteer management through post-event analysis
DONOR AND ALUMNI GIFT INVENTORY MANAGEMENT/OTHER
Solicit gift ideas from Development and Alumni Officers
Refresh inventory as needed (at least twice per year)
Follow guidelines from the department manager regarding budgeted expenses associated with subject programs and events. Discuss with manager any expenses falling outside the determined budget
Act as liaison to University and Foundation contacts, vendors, donors, alumni, volunteers, and others as related to assigned events and projects.
Perform administrative tasks which may consist of correspondence, composing and maintaining external lists, internal documents, and processes
Utilize appropriate databases for all programs
Assume special projects as requested by senior management
Other duties as assigned.
What You Should Know
Availability to work occasional evenings and weekends is required.
What We Can Offer
The salary range for this position starts at $52,000.
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Dynamic. Be Impactful. Be Boulder.
What We Require
Bachelor’s Degree or equivalent combination of education and experience in project management required.
A minimum of 2 years of experience in planning and managing projects.
A minimum of 2 years of event planning experience.
What You Will Need
Expertise with establishing and improving interpersonal relationships, including the ability to coordinate and lead volunteers.
Excellent communication skills both oral and written.
Expert ability to manage multiple tasks and set priorities in a fast-paced environment.
Solid ability to exercise a high degree of diplomacy, discretion and collaboration with many types of people.
Solid knowledge of word processing, spreadsheet, and database management software.
Strong ability to effectively manage third-party relationships.
Personal computer proficiency required, especially as related to the following software: Microsoft Office Products, including Word, Excel, Outlook, and PowerPoint; donor database management software. Computer skills may be subject to testing/verification.
What We Would Like You To Have
Experience working within a fundraising setting.
Experience using InDesign.
To apply, please submit the following materials:
A current resume.
A cover letter that specifically addresses how your background and experience align with the requirements, qualifications, and responsibilities of the position.
You will not be asked to upload references at this time.
Please apply by December 26, 2019 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@Colorado.Edu