We are seeking an Office Assistant to join our office. The Office Assistant is responsible for overall office activities, mail, and facilities. This position is also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. Responsible for providing arrangements for office meetings.
Manage office physical resources, equipment and supplies.
Provide administrative support to office staff.
General office upkeep such as office supply maintenance, kitchen, filing, and conference rooms.
Manage shipping and mail services.
Act as expense report liaison with Accounting department.
Order food for office events.
Manage vendor Lunch and Learns.
Occasional travel to client sites to take minutes of meetings and track project communications and records.
Maintain a positive attitude in complex, fast-paced environment.
High school diploma
1 year of office assistant experience to include multi-line telephone, data entry, and customer service responsibilities
Proficiency in computer skills and experience with electronic scheduling systems
Strong written and verbal communication skills
Demonstrates a professional attitude and appearance
IFSMED offers medical and dental insurance benefits, participation in 401k vacation and holiday pay.