Legal Secretary/Legal Assistant

Ayers & Ayers - Colleyville, TX (30+ days ago)


Position: We are looking for an experienced and motivated individual to fill a full-time Legal Secretary/Legal Assistant position. The duties may include answering phones, filing and mail room duties, and assisting three busy attorneys. Legal experience REQUIRED.

Job Type: Full-Time, 40 hours/week

Hours: 8:00 a.m. – 5:00 p.m.

Compensation: Hourly, based upon experience

Prior Experience: Experience in a law office/setting required

Duties:

  • Provide administrative support for attorneys and paralegal in a busy and successful law practice.
  • Preparation of pleadings, discovery, trial preparation and trial assistance.
  • Must be proficient in Microsoft Word, Outlook, Excel, PowerPoint and efficient in Adobe Acrobat.
  • Answer, screen, prioritize and place telephone calls appropriately.
  • Communicate effectively and professionally with court personnel, clients, vendors, attorneys, paralegals.
  • TimeSlips experience is a plus.
  • Promptly and accurately calendar all deadlines in multiple jurisdictions.
  • Make meeting arrangements, preparations.
  • Make travel arrangements, including flight, car and hotel reservations.
  • Keeps immediate supervisor well-informed of activities, results of efforts and problems identified.
  • Respects confidentiality in discussing participant/consumer, staff, volunteers and organizational matters.
  • Adept at using all features of the telephone system and voice mail.
  • Set up and maintain integrity of file management systems, including classifying, arranging, retrieving and storing information in both electronic and hard copy formats.
  • Maintain cleanliness and organization of offices, conference rooms.
  • Back up to receptionist to ensure the reception station is staffed 100% of the time, telephone calls are promptly answered and guests are greeted and announced.
  • As backup to other office staff, available to send, receive, sort, and route all mail and deliveries.
  • As backup to other office staff, maintain knowledge of current postal regulations and services frequently used by the organization.
  • As backup to other office staff, prepare or process outgoing mail to include: accurate weighing, coding, sorting, affixing postage, properly addressing, and preparing certified/rush/overnight/ return receipt mail.

Skills Required:

  • 3-5 years’ experience in a law firm environment
  • Professionalism at all times; positive and friendly attitude; willing to help however needed
  • Able to exercise high levels of discretion, confidentiality, sensitivity and integrity
  • Knowledge of basic legal terminology, processes, documents, case flow
  • Attention to detail; Robust writing, grammar and proofing skills
  • Highly organized; Ability to multi-task proficiently
  • Strong interpersonal skills in working with clients, attorneys, court personnel, vendors, etc.
  • Must be able to work under the direction of attorneys and paralegal, and be willing to contribute by performing any task needed
  • Able to follow directions, firm policies and procedures
  • Able to perform sedentary desk work as well as duties requiring standing/bending/stooping; able to lift 20-25 lbs.
  • Proficient in Word, Excel, Power Point, Outlook, Adobe Acrobat; must type at least 75 words/minute
  • High-school diploma required, college degree a plus

Please note that all candidates are subject to a criminal background check. Include references and compensation requirements with your cover letter and resume. Experienced applicants only, please.

Job Type: Full-time

Experience:

  • Legal Secretary: 1 year