MUST MEET MINIMUM REQUIREMENTS: High school diploma or GED; five (5) months of clerical and/or customer
service experience; Word Perfect preferred; Bilingual–Spanish is a plus. May be required to work up to 25 hours per week
between the hours of 8:00 am-5:00 pm (Monday-Friday).
TYPING SPEED: 40 WPM REQUIRED. (If requested by the department, Typing Test will be administered at a later date.
Application will be reviewed and sent to the department if all other minimum qualifications are met.)
NATURE OF WORK: The purpose of this classification is to provide clerical support to the Probate Court. Work involves
assisting the general public in person, and over the phone; docketing, indexing, and recording court case information;
providing copies of official court and/or legal documents to the public; and/or receiving and processing applications for
department administered programs.
SOME OF THE ESSENTIAL JOB DUTIES INCLUDE: Answers department telephones; greets customers and visitors;
communicates with the general public, attorneys, court personnel, and county and local officials; provides assistance, copies
requested documents and information regarding department services and procedures; refers callers to other staff members as
appropriate; and takes messages; accepts payments, applications, records, etc., from customers; records receipt of same, and
prepares for processing; receives, reviews, prepares and/or processes of department documents such as records of court cases,
dockets and indexes, and case files; receives and processes applications for programs administered by the department
including marriage licenses, pistol permits, temporary guardianship of minors, etc.; issues legal documents including birth
certificates, subpoenas, etc.; verify, completes and/or codes required information into department databases; updates database
information; creates new spreadsheets/files; and purges old data as appropriate; makes copies and distributes as appropriate;
maintain copies in department manual files; types letters, reports, summaries, and correspondence; prepares folders;
maintains files of department correspondence, program records, legal documents, etc.; photocopies, distributes, and/or files;
documents; request information from other departments as necessary to complete department records/files; receives, dates
and distributes incoming mail; prepares outgoing mail. Performs other related duties as required.
Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying,
pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a
keyboard of workstation. Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some
tasks require the ability to communicate orally. Essential functions are regularly performed without exposure to adverse
SELECTION PROCEDURE: Selection will be made from a register of eligible applicants that may be established by
education, work experience, test score, personal interview, credit check, criminal history, driving history (copy of driver’s
license may be required), drug screen, and/or physical examination.
TO APPLY: Applications may be submitted on-line at our County Website until the position is filled.
Clayton County, Georgia is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide
reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.