SOAH Deputy Clerk II


SOAH Deputy Clerk II (00003627)


Primary Location: Texas-Austin

Work Locations: Austin 300 W 15th St. Suite 504 Austin 78701

Job: Legal

Employee Status: Regular

Schedule: Full-time

Standard Hours Per Week: 40.00

Travel: No

State Job Code: 3622

Salary Admin Plan: A

Grade: 12

Salary (Pay Basis): 2,520.00 - 2,785.00 (Monthly)

Number of Openings: 1

Overtime Status: Non-exempt

Job Posting: Nov 16, 2018, 9:19:14 AM

Closing Date: Ongoing



Performs moderately complex (journey level) clerk work in SOAH's docketing department. Work involves maintaining records, filing, tracking, and managing cases filed in an administrative court. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.


Receives, files, and processes cases on referral from other state agencies.
Examines cases received to ensure documents are in order and requests additional records as appropriate.
Assists in explaining SOAH procedures to others.
Securely maintains confidential data in accordance with agency policies.
Maintains case files and records in the docketing and central records sections.
Assists in answering correspondence and requests for documents from attorneys, other parties, and the public; answers telephone inquiries.
Assists in maintaining dockets or calendar systems for tracking and managing cases.
Performs data entry concerning hearing dates, continuances, case dispositions, and other case-related events in SOAH’s Case Management System, and/or other computer programs or applications.
Serves as receptionist to answer phone calls, route incoming calls, take messages, greet and direct visitors.
Attends work regularly in accordance with agency leave policies.
Performs other duties as assigned.

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High School diploma or equivalent.
One year experience in administrative work creating, processing, and maintaining complex files.
One year experience in Microsoft Office products, including MS Word and MS Outlook.
Associate’s Degree may be substituted for experience.


Experience with case management, docket management, or court administration systems.
Experience working with a state agency.
Associate's Degree


None required.


Knowledge of legal forms, terms, and pleadings, and of statutes and rules governing contested case proceedings.
Skill in the operation of office equipment, including computers and printers.
Skill in using Microsoft Office products, including MS Word, MS Outlook, and database programs such as Lotus Notes and MS Access.
Ability to manage and maintain court cases, files, and records.
Ability to communicate effectively, orally, and in writing.
Ability to securely handle and maintain confidential files in accordance with agency policies.
Ability to organize and prioritize work.
Ability to work effectively with others.
Ability to lift up to ten pounds.

Use your military skills to qualify for this position or other jobs. Please visit the Texas Workforce Commission’s Skills to Work page at to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.
Additional military crosswalk information may be found on the Texas State Auditor’s website at:

The State Office of Administrative Hearings does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or disability in employment or provision of services.
Applicants contacted for interviews who need special accommodations should notify Human Resources prior to the interview.
Men aged 18 through 25 must be registered with the Federal Selective Service System or have an exemption from registration.
The Immigration Reform and Control Act of 1986 requires all new employees to present proof of identity and eligibility to work in the United States of America.
Positions that require travel will require a driving record check upon initial employment and annually thereafter.
Qualified candidates who are considered for potential employment in Information Technology positions with the State Office of Administrative Hearings will be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS).


Positions with the State Office of Administrative Hearings may offer the following benefits:
State-paid health insurance (a 60-day waiting period will apply if not currently employed by the State of Texas)
State-paid life insurance for the employee
Retirement plan
Monthly annual and sick leave accruals
An average of 13 paid holidays per fiscal year (September 1st through August 31st)
Participation in agency-sponsored work alternative programs
Participation in agency Employee Assistance Plan (EAP)

Optional benefits that may include employee costs:
Dependent health insurance
Texa$aver 401(k) and 457 programs
TexFlex healthcare and dependent care reimbursement account
Dental insurance
Term life insurance
Short-term and long-term disability coverage