Junior Administrative Analyst

City & County of San Francisco - San Francisco, CA4.2

Full-time
Introduction
1820 Junior Administrative Analyst

San Francisco Public Utilities Commission

Recruitment #TEX-1820-090732

APPOINTMENT TYPE: Temporary Exempt: This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. The duration of the position shall not exceed 36 months.

WHO ARE WE?

San Francisco Public Utilities Commission (SFPUC)

Headquartered in San Francisco, we have 2,300 employees working in seven counties with a combined annual operating budget of over $900 million.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at www.sfwater.org

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality. As you explore career opportunities with us, download our career guide and learn about what you can expect during the hiring process.

POSITION DESCRIPTION

Community Benefits Team:
SFPUC is committed to being a good neighbor and environmental steward in the communities where we provide high quality water, power and sewer services. We were the first public utility in the nation to adopt an Environmental Justice Policy (2009) and Community Benefits Policy (2011) to ensure we proactively help build strong, sustainable, and vibrant communities within our service area. To date, SFPUC has invested in 80+ initiatives to enhance the social, economic and environmental fabric of the communities we care so deeply about.

SFPUC Community Benefits implements the Environmental Justice and Community Benefits policies by planning, managing, and operating programs spanning workforce development, education, art, environmental justice/land use, neighborhood partnerships and small business opportunities. These programs have supported job and contracting opportunities for local residents and businesses; SFPUC apprenticeship and internship programs; environmental literacy learning initiatives for youth; community gardens; and many more.

Visit the SFPUC Community Benefits webpage to learn more: www.sfwater.org/communitybenefits.

What you will be doing:
Under the direction of the Senior Workforce Analyst, the Budget and Contract Junior Administrative Analyst will help implement key initiatives related to budget and contract management that support the Community Benefits Program with a focus on the Youth Workforce Program. Specifically, this position will play an instrumental role tracking the operating budget, program budgets, and reporting on expenditures for the Community Benefits team. The Budget and Contract Analyst will develop and implement budget and contract management tools for all Community Benefits staff. In addition, the position will lead pilot programs related to Career Awareness and rate affordability such as the Project Learning Partnership Grant Program and assessment of the Customer Assistance Program. Finally, the position is responsible for providing a variety of budget management assistance for the Community Benefits team and will formalize and design systems for improving team meetings, retreats, and documentation.

Major, Important and Essential Duties:
Provide daily support to the Senior Workforce Analyst
Provide as-needed support to the Director of Community Benefits
Conduct research and analysis to inform the improvement of financial systems in Community Benefits
Track performance metrics for budget and contract management throughout Community Benefits
Coordinate grants, contracts, and compliance systems for the Project Learning Partnership Grant Program
Lead implementation of affordability research and coordination with internal stakeholders to develop an affordability program at the SFPUC
Support routine presentations and communications about the Youth Workforce Program, Affordability, and Community Benefits Program
Prepare, generate, and update budget documents, contract reports, surveys, databases, and mailing lists related the youth workforce program and affordability projects.
Perform related duties as assigned by the Senior Workforce Analyst
1820 Junior Administrative Analyst performs other related duties as required.
Knowledge, Ability, & Skills

Knowledge of: Principles of environmental justice and community benefits; processes of City and County of San Francisco finance, accounting, budgeting, and contracts; practices and principles of administrative and management techniques.

Ability to: Perform routine research; collect, research, and analyze data; interact with departmental personnel and external stakeholders; prepare and write reports and proposals.

Skill to: Utilize computers for word-processing, databases, Internet, e-mail and various spread sheet software.

Minimum Qualifications
If you are interested in a job like this, we are looking for people that have the following:

Possession of a baccalaureate degree from an accredited college or university; AND one (1) year of professional experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration; OR
Possession of a baccalaureate degree from an accredited college or university in accounting, finance, public or business administration, economics, urban studies, public policy or a related field.
SUBSTITUTION: May substitute up to two (2) years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One (1) year (2,000 hours) of additional qualifying experience will be considered equivalent to 30 semester/45 quarter units.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

DESIRABLE QUALIFICATIONS:
Two (2) years of experience developing budgets, tracking payments and expenditures in FAMIS/PeopleSoft
Experience in managing complex multi-stakeholder projects

VERIFICATION:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Verification of required work experience typically must be on the employer’s letterhead, and must include the applicant’s name, job title, description of job duties, dates of employment, hours per week, and signature of the employer, supervisor, or appropriate representative.

Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. CCSF employees will not receive credit for experience obtained outside of their classification unless recorded in accordance with the provisions of the Civil Service Rule 110.9.1/111A.11.2.

Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted.

Verification of required valid licensure/certification typically must be a photocopy of the license/certificate including the name of the issuing agency as well as the name of the license/certificate holder, license/certificate number, and expiration date.

How To Apply
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

Select the desired job announcement
Select “Apply” and read and acknowledge the information
Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
Follow instructions on the screen
Need help completing the application?

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

We communicate by e-mail.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Word of advice:
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Tiffany Tran, by telephone at 415-554-2416, or by email at TDTran@sfwater.org

Selection Procedures
Only those candidates who most closely meet the needs of the Department will be invited to continue in the selection process. Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Conviction History
If you receive a conditional offer of employment, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you were given a conditional offer of employment. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
Having a conviction history does not automatically preclude you from a job with the City.

If you receive a conditional offer of employment, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers
All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion
Reasonable Accommodation Request: Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

Veteran’s Preference: Information regarding requests for Veterans Preference can be found at: https://sfdhr.org/veterans-preference

General Information concerning City and County of San Francisco Employment Policies and Procedures: http://www.sfdhr.org/index.aspx?page=20

Copies of Application Documents: http://www.sfdhr.org/index.aspx?page=20#copies

Right to Work: http://www.sfdhr.org/index.aspx?page=20#identification. All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Issued: November 14, 2018

Micki Callahan, Human Resources Director

Department of Human Resources

Recruitment ID: TEX-1820-090732 / 01139962

PUC/TDT (415) 554-2416

Benefits
All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.