Executive Office Assistant

Stibo Systems Inc. - Kennesaw, GA

Full-timeEstimated: $34,000 - $44,000 a year
Education
Location: Kennesaw, Ga now, relocating to Windy Hill area - Spring 2020.

Summary
Provides support and assistance to the executive staff that ensures effective use of time and productive interactions with staff. Handles a wide range of administrative and executive support-related tasks. Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others. Handles confidential information and communications. Full comprehension of the company's operation and procedures. You may also be responsible for training staff on various tasks. You are able to use discretion and judgment and knowledge of the organization to facilitate the executive's activities.

General Outline of Responsibilities

For Human Resources:
Interview Scheduling
Weekly Announcements
Lunch n Learns - Logistics
Coordinate Monthly Employee Socials
Admin for HR Systems (Purely HR)
Assist Employees with Time-off Request, Cancellations, or General Questions o Coordinate Logistics for Company Meetings

For Finance

Maconomy Training for New Hires
Concur Training for New Hires
Follow-up on Manager Approvals
Follow-up with employees on regular expense reports
Filing in file room Expense Reports
Assist Employees with Maconomy
Point Person for Concur Expenses (If and When We Switch Over)

For Sales, Account Management & Marketing

Support the administration of the Reference Program
Field Request from Sales Team on Reference Questions
Administer Company Store - Lands’ End

Leadership Team Support

Support President and NA Leadership Team with request for scheduling meetings
Other request

General Office Duties

Greet and Direct Guests
Manager Breakroom Supplies
Order and Stock Office Supplies
Maintenance and Upkeep of Coffee Machines
Fill Drink Coolers
Communicate with Vendors (hotels, Aramark, Coke, etc) – Troubleshoot, Service Calls, etc
Communicate with Vendors Regarding Contract/Renewal Agreements
Coordinate Travel for Visitors, Employees, etc
Coordinate Lodging for Visitors, Employees etc
Shipping Request
Answer Phone
Catering Request (training and other)
Keep slide deck in lobby updated
Room Scheduling
Communicate with Building Management
Emergency Point Person (fire drills, etc)
Prepare Conference Rooms for Meetings
Manage Guest and Training Fobs for Office
Other duties as assigned

Requirements:
Requires an associate degree or its equivalent.
Positive attitude with a personality that adjusts well to changes and looks for the best in any situation.
Works independently within established procedures associated with the specific job function.
Has gained proficiency in multiple competencies relevant to the job.
Typically requires 3-5 years of related experience.