Facilities Coordinator

QTC Management, Inc. - Philadelphia, PA3.1

Job Summary

The Facilities Coordinator is responsible for coordinating facility activities including: general repairs and maintenance, construction, relocations, HVAC, plumbing, electrical, cabling, security/alarm systems, breakroom equipment, vending machines, utilities, painting, patching, pest control, janitorial, signage, furniture/equipment set ups and cubicle reconfigurations.

Essential Duties and Responsibilities

Responsible for coordinating Facilities services in a timely and cost effective manner, including: general repairs and maintenance, construction, relocations, HVAC, plumbing, electrical, cabling, security/alarm systems, breakroom equipment, vending machines, utilities, painting, patching, pest control, janitorial, signage, furniture/equipment set ups and cubicle reconfigurations
Monitors Service Desk tickets related to Facilities ensuring prompt follow-ups and seeing through to completion
Coordinates and collaborates with corporate and local operations/clinic managers to identify facility needs and obtains necessary details to develop proper solutions and identify vendors for implementation
Coordinates and obtains proposals/quotes from vendors, based on project needs and negotiates for best value. Partners with Procurement and AP to issues PO’s and payments
Organizes, schedules and documents work activities in close coordination with vendors and internal management following up on progress and verifies completion
Works to identify cost effective solutions in all activities, while maintaining quality and timeliness
Participates and supports planning, construction, start up, remodel, relocation, move, closure of facilities/clinics, including time shares, practice shares and mobile facilities/events
Coordinates with building property managers, landlords and engineers as needed, maintaining positive relationships
Performs handyman tasks and physical hands on work including minor repairs, installations, hanging pictures, moves of furniture and equipment without support
Manages local access control system, adding, changing or removing keycard access
Monitors local parking program for compliance with guidelines
Works in coordination with the ES&H (Environmental, Safety & Health) staff for compliance with OSHA and ADA
Perform other duties and responsibilities as assigned

Knowledge of facilities, property management, construction and space planning
Ability to effectively manage multiple projects and competing priorities
Ability to accomplish projects independently or with minimal supervision
Ability to think creatively and recommend smart and both cost effective and cost containment solutions
Excellent interpersonal skills with the ability to interact with all levels of personnel
Possess a positive attitude
Possess good organizational skills with a strong attention to detail

Education and/or Experience:
Bachelor’s degree required from an accredited college in a related field or equivalent experience/combined education.
This job description supersedes all prior job descriptions and is intended to describe the general content and essential requirements for the position listed above. It is not to be construed as an exhaustive statement of requirements, duties and responsibilities. Management reserves the right to add or change the duties of this position as required at any time.

QTC Management Inc. is a VEVRAA Federal contractor and an Equal Opportunity Employer. The company has an ongoing commitment to affirmative action and the creation of a workplace free of discrimination, harassment and retaliation. The company recruits, hires, trains, and promotes individuals in all job titles without regard to race, color, creed, religion, ancestry, national origin, age, sex, sexual orientation, gender identity, people with disabilities protected under law, and protected veteran status.

Travel Required
Yes. Ability to travel locally and nationally up to 25% of the time
Sense of Urgency Intermediate
Organization Intermediate
Executing Multiple Tasks Intermediate
Written Communication Intermediate
Verbal Communication Intermediate
Team Player Intermediate
MS Office Intermediate
Computer Literacy Intermediate

Team Player: Works well as a member of a group

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Dedicated: Devoted to a task or purpose with loyalty or integrity


Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Self-Starter: Inspired to perform without outside help

Goal Completion: Inspired to perform well by the completion of tasks


Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization


Bachelors or better.


3-6 years: Relevant Professional Experience
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.