Billing Coordinator

Carothers DiSante & Freudenberger LLP - Irvine, CA (30+ days ago)

Carothers, DiSante & Freudenberger (CDF) is currently seeking an organized and detail-oriented Billing Coordinator to support the Legal Accounting team. This position will be based in Irvine, CA.


Orange County office of a successful California based labor and employment law firm is seeking a full-time Billing Coordinator. Looking for someone who enjoys billing. Fast paced, friendly and professional work environment necessitates the ability to get along and work well with others.  Ability to meet deadlines and to work with all levels within the firm. The Billing Coordinator assists attorneys, support staff and clients

Work schedule is Monday through Friday - 8:00 a.m. to 5:00 p.m., with one hour unpaid lunch period.

Billing Coordinator Essential Functions:

  • Responsible for new Client intake and processing of New Matter Memos, verifying signed client documents including engagement letters, setup of client billing rates
  • Perform quarterly review of client billing rates
  • Responsible for Client conflict checks
  • Responsible for billing edit changes, processing of client invoices both electronically and by mail, upload invoices into client e-billing systems, prepare client fees and costs reports
  • Gathering and organizing supporting documentation for expense charges needed for client bills
  • Follow up and reconciliation of direct vendor payments sent to clients
  • Other duties & projects as assigned

Additional Skills / Qualifications:

  • Must be good with numbers
  • Must be organized
  • Must multi-task
  • Must be detail-oriented
  • Familiar with Microsoft Office Products and Excel experience a must
  • Must be PC Proficient
  • Must be professional
  • Possess excellent telephone skills

Experience: Minimum of 3 years’ work experience in the billing department of a law firm

Education Requirement: High School Diploma or G.E.D.

CDF Benefits:

  • A friendly, and supportive work environment
  • Competitive pay and incentives
  • Excellent benefits including: Medical, Dental and Vision plans, Flexibility Spending, 401(k) and Life & Disability benefits. In addition, we offer 401(k) with company match, paid holidays, and paid time off.

Salary Range: $20 - $25.00 based on experience

About Carothers, DiSante & Freudenberger:

For over 20 years, CDF has distinguished itself as one of the top employment, labor and immigration firms in California, representing employers in single-plaintiff and class action lawsuits, and advising employers on related legal compliance and risk avoidance. We cover the State, with five locations from Sacramento to San Diego. At CDF, protecting your business in employment, labor and immigration matters is the firm's top priority.

Send qualified candidate’s cover letter and resume to the attention of Ms. Lila Lam.

CDF is an equal opportunity employer.  

All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex or age.

Job Type: Full-time

Salary: $20.00 to $25.00 /hour


  • Legal Billing: 3 years


  • High school or equivalent