Field Service Project Manager Assistant

Petersen Incorporated - Ogden, UT

This position will support and assist the Project Manager with Customer Service, Contract Administration, Scheduling, and Financial Success of all jobs assigned as defined below:

Essential Functions:
Customer Service
o Employee is committed to Petersen Inc. Vision and Quality Statements.
o Assist with the development of new business opportunities relative to a particular client, group of clients or type of project with close coordination with marketing.
o Assist as a liaison between Company and the Customer.
o Conduct frequent correspondence and keep an updated and accurate job file.
Contract Administration
o Assist the Project Manager in overseeing shop drawings, and submittals.
o Ensure the overall quality of the job.
o Ensure that safety procedures are followed.
o Prepare change orders on a timely basis.
o Assist in the coordination of job requirements directly with management/supervision.
o Supports the Project Manager by assisting in pre-job, post-job and weekly project coordination meetings with a prepared agenda; distribute meetings notes to all meeting attendees.
o Helps communicate delays in production, and changes in delivery to the customer.
o Assist in preparing and maintaining the Job Schedule
o Hold periodic planning and review meetings with Department Managers, Estimating, Engineering etc., to brainstorm ideas, review costs, schedules, etc.
Financial Success
o Assist in the coordination of subcontract award and material purchases with the Purchasing department.
o Submit reports as requested concerning the Project Manager’s individual jobs to the Executive Staff. These reports include hours estimated vs. actual hours worked, estimated dollars vs. actual dollars, and change orders.
o Supports the Project Manager by information for billing each month to Accounting and ensure that Accounts Receivable billings are properly submitted and collected according to contract terms.
o Ensure all corporate documentation is complete and up to date, and review job cost reports.
o Assists the Project Manager by providing, review and monitor labor costs and projections with Department Managers.
o Responsible for effective and quick job closeout.
Essential Mental Functions:
Requires public contact and excellent interpersonal skills.
Must be able to handle stressful situations in a professional manner.
Must be able to favorably resolve problems, handle conflict, and make effective decisions under pressure.
Must have a long attention span in order to listen to people, perceive the real problems, and bring issues to a successful conclusion.
Emotional stability and personal maturity are important attributes in this position.

Essential Physical Functions:
Frequent mobility and/or sitting required for extended periods of time.
Some bending and stooping required. Requires occasional lifting up to 50 lbs.
Requires manual dexterity to operate computer keyboard, calculator, copier machine, telephone, and other office equipment.
Requires eyesight correctable to within normal range to read numbers, reports, and to view computer terminals.
• Requires hearing correctable to within normal range for telephone use and communication.

Safety Requirements:
Must not pose a direct threat or significant risk of substantial harm to the safety or health of himself/herself or others.

Must be committed to a high standard of safety and be willing and able to comply with all safety laws and all of the employer's safety policies and rules and must be willing to report safety violations and potential safety violations to appropriate supervisory or management personnel.

Equipment Used (But not limited to):
Fax machine
Copy machine (and other general office equipment)
Overhead or video projector

Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion.
Must be available and willing to work overtime as the employer determines is necessary or desirable to meet its business needs.

Must be available and willing to travel as the employer determines is necessary or desirable to meet its business needs.

Working Conditions:
Works in a typical office setting.
Spends time in a typical fabrication and machine shop environment.
May be required to work some overtime.

Supervisory Responsibilities: NA

Additional Comments: NA

Note: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time

Knowledge, Skills and Abilities:
-Must be able to communicate in a professional manner with all levels of the organization.
-Must be able to react favorably in all situations.
-Must have the ability to read P&L statements, track job cost, and monitor budgets.
-Knowledge of materials used in a fabrication and machine shop environment.
-Advanced knowledge of blue prints and geometric tolerancing.
-Ability to produce quality reports that are well organized, clearly stated, concise, and in a timely manner.
-Advanced skills in contract documentation and administration.
-Ability to take accurate minutes of formal and informal meetings with customers and team members.
-Ability to hold other team members accountable to their commitments including quality, time, and budget.
-Possess interpersonal communication and problem solving skills, finder fixer.
-Must be an advocate of the company vision and mission statements, team player.
-Good writing skills with experience in business writing.
-Computer skills i.e. Microsoft Office, Project, Power Point, etc.

Minimum Requirements:
High School Education or GED preferred. One to three years experience in contract administration with working knowledge in the following areas: budget management, forecasting and/or analysis of government and private contracts. (Substituted with equivalent years experience in supervising/overseeing fabrication and machining projects and interfacing with customers, suppliers, and team members.)

High School


Full Time

Wage Type


Ogden Utah


Open Date
Thursday August 09, 2018

Close Date
Sunday September 30, 2018

Accepting Applications