Assistant to the Director, Sarver Heart Center

University of Arizona - Tucson, AZ (30+ days ago)4.4


Position Summary
The Sarver Heart Center and Division of Cardiology, Department of Medicine seek candidates for an Assistant to the Director, Sarver Heart Center. This position is responsible for providing diverse, high-level administrative support and management of the day-to-day operational functions of the Office of the Center Director and Division Chief of Cardiology. Impact reach is internal (University constituents) and external (Banner partners, donor relations, community members interested in medical care and education, scholars visiting the Heart Center, corporate partners and local, national and international agencies).

The successful candidate will have the ability to take on a range of assignments and must exhibit a high level of professionalism and excellent customer service to patients, constituents, donors and stakeholders. Efficient organization, reliability, effective writing/communication skills, the ability to work independently, and strong analytical thinking are essential.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here.

Duties & Responsibilities
Administrative support for Center Director:
  • Work independently and is responsible for maintaining the Director’s daily schedule, prioritizing events in relation to level of importance, adjusting appointments and other events to accommodate emergencies and urgent matters.
  • Direct, coordinate and monitor all of the administrative tasks and goals related to the Director’s research, research enterprise and national service activities.
  • Greet, assist and direct visitors, patients and donors.
  • Compose a variety of clinical and research documents, presentations and business correspondence.
  • Prepare Director’s travel reservations, itineraries and related UA travel documents.
  • Determine and prepare background materials for meetings.
  • Develop agendas and take minutes for executive level meetings.
  • Exercise initiative and independent judgment to perform multiple projects and special assignments that involve politically sensitive problems and information.
  • Delegated decision-making and signature authority for administrative leadership in the center.
  • Organize and manage Sarver Heart Center Grand Rounds, itineraries, notices and related UA and UAR expense reimbursement documents.
  • Organize and manage visits for scientific recruitment to the center.
  • Interact with centralized UAHS service units, and numerous department head and college offices to further goals and strategic business relationships of the Center.
Administrative support for Chief, Division of Cardiology:
  • Arrange business meetings, and activities, related to divisional cardiovascular medicine service line and clinical research topics.
  • Work independently and is responsible for maintaining the Division Chief’s daily schedule, prioritizing events in relation to level of importance, adjustment of appointments and other events to accommodate emergencies and urgent matters.
  • Prepare a variety of documents, presentations and business correspondence within the scope of the office of the Division Chief.
  • Coordinate and compile annual section faculty evaluations and assist Chief with preparation of section bibliography.
  • Prepare and coordinate chief level requirements for promotion and tenure packets for faculty.
  • Organize and manage faculty-recruiting visits, coordinating through both University and Banner workflow business processes.
  • Exercise initiative and independent judgment to perform multiple projects and special assignments that involve politically sensitive problems and information.

Knowledge, Skills, & Abilities

Minimum Qualifications
Bachelor’s degree AND three to five years of directly related administrative experience; OR, Associate’s degree AND five to eight of directly related administrative experience; OR at least eight to ten years of directly related administrative experience in an academic or medical setting.

Preferred Qualifications
  • Proven knowledge of executive level administrative principles and practices.
  • Skill in planning, analyzing and coordinating activities and establishing priorities.
  • Ability to problem solve and make decisions.
  • High degree of organizational skill.
  • Excellence in communication and interpersonal relationships within complex organizations.

FLSA
Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job Category
Administrative and Professional

Benefits Eligible
Yes - Full Benefits

Posted Rate of Pay
$60,000+ Annually, DOE