MANAGEMENT ASSISTANT

Department of the Air Force - Nellis AFB, NV (30+ days ago)4.5


Duties
    • Summary Click on "" button below for IMPORTANT additional information.

      The primary purpose of this position is to perform work for the wing organization's Knowledge Management program consisting of records management, Enterprise Information Management (EIM)/Sharepoint, Electronic Records Management (ERM), AF Portal, content management, Freedom of Information Act (FOIA), Privacy Act and Civil Liberties program.

      Responsibilities
      • Performs work supporting the wing information management program.
      • Administers Records Management Program.
      • Performs work for the Freedom of Information Act (FOIA) and Privacy Act (PA) programs.
      • Assists with readiness and training of 3D0X1 positions in the communications unit.
      • Supports local knowledge management initiatives designed to identify, capture, evaluate, retrieve, and share the information assets of the organization.
      • Assists in Continuous Process Improvement (CPI) for KM programs, assists CPI implemantation and sustainment.

      Travel Required Occasional travel - You may be expected to travel for this position.

      Supervisory status No

      Promotion Potential 7

    • Job family (Series) 0344 Management And Program Clerical And Assistance

    • Requirements Requirements Conditions of Employment
      • Must be a United States Citizen
      • Travel expenses will not be paid
      • Incentives will not be offered
      • Disclosure of Political Appointments
      • Preferred Military AFSC and Grade: 3D071; E-7/MSgt
      • Position may require incumbent to fly in military and/or commercial aircraft in the performance of temporary duty (TDY) assignments
      • Required to meet and maintain Air Force Reserve requirements. Incumbent's regular assignments are primarily ART duties: however, the incumbent may be assigned some non-ART duties, generally not to exceed 30 percent of total responsibilities
      • Position may require a background security investigation to determine suitability for employment and/or a security clearance
      • Employee may be required to work other than normal duty hours, which may include evenings, weekends, and/or holidays. May be subject to on call or recall during contingencies or emergencies.
      Qualifications
      • SPECIALIZED EXPERIENCE : Applicants must have at least one year (52 weeks) of specialized experience equivalent to the GS-06 grade level or equivalent in the Federal service that has given you particular knowledge, skills, and abilities required to successfully perform the duties of the position. Experience which provides a thorough knowledge of information management programs, procedures and requirements (To be creditable, specialized experience must meet the above quality level requirements).

      Substitution of Education for Experience: None

      KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
      • Records and Information Management Program, Freedom of Information Act Program, Privacy Act Program, Training Program and Staging Area Program, Publications Program, and numerous Federal laws, DoD and AF Directives, as well as Joint Technical Architecture and operating environments.
      • Records Information Management System (RIMS) and Electronic Records Management (ERM) requirements and the associated hardware/software
      • Applying data gathering methods to collect factual information and make recommendations
      • Communicating effectively, both orally and in writing
      • Applying standard analytical techniques and methods for evaluating wing information management program operations
      • Planning, organizing work and meeting deadlines
      PART-TIME OR UNPAID EXPERIENCE : Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

      VOLUNTEER WORK EXPERIENCE : Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.You will receive credit for all qualifying experience, including volunteer experience.

      Education

      Additional information Individuals on active duty may apply 120 days before separation date and should indicate in their application their military separation date. Reservists who are mobilized may submit a copy of their mobilization orders or a statement in their application stating they are available within 120 days.

      Interagency Career Transition Assistance Program (ICTAP) : For information how to apply as an ICTAP eligible click here . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated in the "Highly Qualified" or "Best Qualified" Category on the rating criteria for this vacancy. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

      Spouses of active duty military members of the Armed Forces may receive preference in hiring under this announcement if they are among the best qualified referred and are within reach of selection. Please clearly identify in your application that you are a military spouse preference applicant.

      All Federal Employees are required by PL 104-134 to have federal payments made by Direct Deposit.

      How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.

      Please note if duplicate/multiple application materials are submitted, we will consider the most recent submission as the one of record. If you do not meet the screen out questions, you will not receive any further consideration. Please follow all instructions carefully. Errors or omissions may affect your rating.

      You will be rated under Category Rating procedures based on the extent to which your experience meets the Knowledge, Skills and Abilities for the position and rated as shown below. Additional points are not added for veterans' preference; however, preference is still applied. Applicants eligible for veteran's preference will receive selection priority over non-veterans within the same quality category. Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire. You will receive a rating based on your responses to the assessment questionnaire. The rating is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position. If after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, your rating can and will be adjusted to more accurately reflect your abilities.

      If you meet the qualification requirements, your application will be placed in one of three categories: Best Qualified- Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for announced position. Highly Qualified- Candidates in this category possess good skills and experience above the minimum requirements for announced position. Qualified- Candidates in this category meet the minimum experience requirements for announced position.

      Background checks and security clearance Security clearance Secret

    • Required Documents Required Documents The following documents are required:

      1. Your Resume-Work experience sections must show inclusive dates (month/year) and number of hours worked per week. If in a Reserve component, you should also identify any man-days or active duty days (total number of days) within the corresponding work experience block, if applicable. Additional information on what your resume must contain can be found on the following link: http://www.afrc.af.mil/Portals/87/documents/jobs/FEDERAL-JOB-INFORMATION-MARCH-2018.pdf .
      2. The Occupational Assessment Questionnaire
      3. Other supporting documents:

      Veterans Preference Documentation, if applicable - To successfully claim veterans' preference, your resume/supplemental data must clearly show your entitlement. If you are claiming Veterans' Preference, please see the information below:

      COPY OF DD 214, CERTIFICATE OF RELEASE OR DISCHARGE FROM ACTIVE DUTY PROVIDED MUST IDENTIFY TYPE OF SEPARATION, CHARACTER OF SERVICE AND NARRATIVE REASON FOR SEPARATION.

      Claims for 5-Point Veterans' Preference. Submit official documentation such as (1) a DD 214, Certificate of Release or Discharge from Active Duty - Member 4 copy (2) (2) Virtual MPF awards and decoration printout and Statement of Service Letter/DD-214; or (3) Statement of Service Letter or other form of certification signed by a Military Personnelist or other authorizing official (Commander of your unit or higher headquarters) who certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted. The certification should also include your rank, dates of active duty service, the type of Discharge and Character of Service (for members in a Reserve component, the letter must clearly identify 180 consecutive days of active duty, not for training).

      If selected, you will be required to submit a copy of your DD 214 prior to entering on duty.

      Claims for 10-Point Veterans' Preference. Submit the following documents: (1) Standard Form 15, pages 1&2 (Revised Oct 13 or later; previous editions are unusable); (2) a letter from the Veterans Administration, dated 1991 or later identifying percentage of disability. The Employment Letter is the preferred supporting documentation which must be submitted with the SF 15. The Employment Letter can be requested through the Veterans Administration by calling 1-800-827-1000; and (3) a DD 214 Member 4 copy. If sufficient information is not provided, tentative preference may be granted based on 5- Point Veterans' Preference criteria as stated above.

      For Additional details on veteran's preference, please refer to the OPM VetGuide at http://www.opm.gov/policy-data-oversight/veterans-services/vet-guide/

      The above mentioned forms may be obtained from the Air Force Reserve website at http://www.afrc.af.mil/AboutUs/JobOpportunities.aspx .

      If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

      Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

    • Benefits Benefits A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

      Review our benefits

      Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.