Procurement Analyst, Senior

City of Richmond, VA - Richmond, VA3.8

Full-time | Contract
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Hiring Range: Up to $76,580

This class provides professional procurement and contract administration services. As assigned, work may include ensuring procurement activities comply with policies, procedures, regulations, and laws; identifying strategic sourcing activities to reduce costs; cost/price analysis, collaborating with Minority Business Program staff to further minority business goals; processing items for payments; reviewing forms for accuracy; proofing and editing documents and reports; and maintaining files and records. Incumbents manage pre- and post-award contract functions including negotiation, cost/price analysis, and administration of contracts.

Senior Procurement Analysts are tasked with the largest and most complex contract actions, and with procurement of specialized goods and services such as those related to information technology, telecommunications, and construction. Incumbents may act as lead workers and may be paired with less experienced staff to provide on-the-job-training.

Supervision Exercised/Received:
Exercised: This classification typically does not supervise other employees but may serve as lead workers;
Received: This classification typically reports to a manager or director;
Note: Other reporting relationships may apply.

Example of Duties: The Department of Procurement Services is seeking two qualified, proficient and dependable individuals for the position of Procurement Analyst, Senior.

Duties include, but are not limited to:
Serving as lead procurement analyst and subject matter expert (SME) for complex procurements;
Analyzing the requirements and determining the method of procurement;
Suggesting appropriate alternative contracting methods in compliance with Virginia and City of Richmond laws, regulations and goals;
Ensuring proper execution of all aspects of the IFB, RFQ and RFP processes are completed accurately, timely and on-budget;
Training and mentoring junior level procurement analyst staff as assigned in developing skills in research and document preparation;
Providing procurement training to Agency project managers and project staff.

Qualifications, Special Certifications and Licenses:MINIMUM TRAINING AND EXPERIENCE:
Bachelor's degree in business administration, finance, or directly related field;
Four years of professional procurement experience which includes experience with large, complex purchases and contract administration, preferably in the public sector;
Supervisory experience preferred;
An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification.

PREFERRED TRAINING AND EXPERIENCE:
Certified Public Procurement Buyer (CPPB) or Officer (CPPO) with in-depth government procurement experience;
Meticulous attention to detail and positive, customer-focused attitude;
Strong oral and written communication skills;
Demonstrated ability to develop and nurture cooperative and professional relationships with client departments and agencies.

LICENSING, CERTIFICATIONS and/or OTHER SPECIAL REQUIREMENTS:
Current Certified Public Procurement Officer (CPPO), Certified Public Procurement Buyer (CPPB) or Certified Purchasing Manager (CPM) certification is preferred;
Virginia Contracting Officer (VCO) certification by the Virginia Institute of Procurement is required within one year of hire date.

KNOWLEDGE, SKILLS, AND ABILITIES:
TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some combination of the following):
Purchasing and procurement practices and processes, invitations for bids (IFBs) and negotiated procurement
Complex contracts
Principles of acquisition (such as streamlining, reform, e-gov initiatives, planning, strategy, and strategic sourcing)
Specialized procurement such as construction, information technology, telecommunications, or A&E design
Computer programs such as Microsoft Office (Word, Excel, PowerPoint), Oracle, SharePoint, Electronic Procurement programs, EIS reporting tool, Automated Financial Systems, Enterprise Resource Program, Procurement E-Business (Procurement and Payables Inquiry Models) and scheduling systems
Use of office equipment such as: computer, keyboard, monitor, copier, multi-functional printer, telephone, DYMO labeler, or PaperPort
Virginia and Richmond procurement codes and related government acquisition regulations and statutes; business law; and mathematics
Accounting, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, budgeting, business management, and contract management

Skills (some combination of the following):
Business writing
Negotiating (pricing, terms, and contract condition)
Maintaining professional relationships
Maintaining and managing databases
Collaborating with others
Proofreading documents
Applying mathematical principles
Providing customer service
Active listening

Abilities (some combination of the following):
Attention to detail
Multi-tasking
Oral and written communication
Negotiating
Analyzing guides in terms of acquisition requirement and contractor capabilities
Effectively interacting with, coordinating, and resolving problems with personnel from varied backgrounds and organizations
Mathematical comprehension
Monitoring budgets

Americans with Disabilities Act Requirements:
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly walk and work with one's fingers; frequently balance, lift, or grasp; and occasionally stoop, kneel, crouch, reach, stand, push, and pull. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects. The working conditions may contain environmental hazards.