This position is an Accounting Department position providing support to the Firm’s Partner in Charge of Finance and Operations, CFO/COO.
The Controller is responsible for month-end closing of the Firm’s financial modules and preparation of financial statements and ad hoc reports. They are responsible for the review of all of financial transactions and activities of the Firm’s Accounting Department. The Controller is also responsible for all areas related to financial transactions, reporting and for developing and maintaining accounting principles, reports, internal controls and procedures to ensure accurate and timely financial reporting.
This position manages the Billing Manager, Accounting Manager/Supervisor, and/or general accounting department staff, as well as, the Payroll and Benefits team. This is a hands on position which also requires managing the team to ensure that work is properly allocated and completed accurately and timely, due date management is a must.
The Controller must work within tight deadlines and is involved in a multitude of accounting activities, including:
General ledger transactional review; financial reporting; accrual to cash conversion; ratio reporting; statistical and financial analysis; surveys; insurance applications; preparation of tax work papers; partner compensation reporting; budget and forecast analysis; preparation and/or financial reporting narrative; maintenance of partner ownership schedules and /or changes; time and billing revenue and collection reporting; and payroll / benefit transactions and maintenance.
Additional duties are assigned as needed, at the discretion of the COO/CFO, Managing Partner and/or Partner group. The Controller interacts with all levels of firm personnel and thus requires strong written and verbal interpersonal communication skills, as well as excellent technical skills and above average judgment.
The Controller will submit all final reports and financial statement packages to the CFO/COO for final review prior to firm wide distribution. This position seeks guidance and/or information from the CFO/COO and provides back-up support for the entire Accounting Department. Controller will conduct weekly accounting meetings. Interview, train and performance review of team, as well as make performance recommendations and serve as staff mentor for the General Accounting team.
This position reports directly to the Partner, CFO/COO.
Financial / Analysis Reporting
Review Cash Position Report – Every Monday.
Review and/or prepare Profit Analysis reports Review and/or prepare Profit and Loss by Departments Revenue for month-end package
Preparation of Partners’ Quick Sheets
Review and/or prepare Reserve Worksheets for distribution to Partners, review Reserves Analysis
Review and/or prepare all Supplemental reports for financial package
Review and/or prepare ad hoc financial and statistical analysis as needed.
Review and/or prepare Financial Presentation, including narrative for CFO/MP review
Preparation and maintenance of Terminating partner financial and statistical report(capital/premium) analysis
Preparation of Merger financial and statistical analysis
Maintain Partner Contingent Liability Schedule
Review Special projects related to time and billing system (client and staff performance – VCA Analysis, Performance Review Analysis)
Review and/or maintain monthly VCA accrual and payout schedule
Review and/or prepare balance sheet work papers
Other special projects, financial analysis and ad-hoc reports – Upon request
Journal Entries (if necessary)
Review Z-Bank – Daily (when necessary, i.e. before & after Payroll day)
Review all Bank Reconciliations
Review Revenue Journal Entries- Time and Billing
Preparation and/or Review Out-Of-State Revenue
Review and/or prepare tax returns for Guam before the 20th of the month
Review Annual Property Tax Returns
Review and approve Check run report from AP Clerk; review Employee Expense Reimbursements before Payroll
Prepare Accrual to cash conversion
Review and/or multi-level financial statements and consolidated financial statements
Prepare financial narratives
Post Partner financial documents to Partner Information folder
Review Payroll Journal Entries
Review and Transmit 401K transfers and FSA 125 Transfer to make sure it reconciles to payroll
Review Partner’s T-Summary before submitting to the CFO along with the Payroll entries
Review Z-Bank and prepare Transfer fund for Payroll
Review Commission reports
Review Benefits Reconciliations
Approve all invoices related to Benefits
Complete all firm wide surveys from: Allinial, INSIDE Public Accounting, LA/OC/SD Business Journals, U.S. Dept of Commerce, and others
Maintain all firm contracts
Maintain Partner Life and Business Insurance Schedules
Automate reporting for financial and statistical reports, including optimization of current processes: assess current software, make recommendations, and implement new software
Assist with merger integration
Preparation of Y/E tax work papers, up to completion of firm tax returns
Knowledge, Skills and Abilities
Attention to detail
Exceptional time management skills
Strong written and verbal communication skills
Strong organizational skills
Ability to manage multiple priorities and work towards deadlines
Excellent interpersonal skills and flexibility
Experience and judgment to plan and accomplish goals
Ability to work independently and within a team
Ability to work well with all levels of internal management and staff
Ability to work in fast paced environment independently
Seven years’ progressive experience as Accounting Manager/Controller
System integration experience a plus
Advance level of skills in Microsoft Outlook, Word and Excel, PowerPoint, Crystal Reports, BI
Bachelor’s degree in Accounting or related field
CPA a plus
Job Location and Travel Requirements
The position is located in the Firm’s Newport Beach office and requires occasional one-day travel to the Firm’s other offices for meetings, training or supervision.
Note to Outside Recruiting Firms:
Solicitations from outside recruiting firms will not be accepted at this time. Your cooperation is appreciated.
Bachelors or better in Accounting or related field.
7 years: Several years of progressive experience as Accounting Manager/Controller
Licenses & Certifications
Cert Public Accountant