Event Coordinator

University of South Carolina - Columbia, SC4.3

Full-time
Posting Number
STA01076PO18

Classification Title
Program Coordinator I

Internal Title
Event Coordinator

Campus
Columbia 01

College/Division
Division of Student Affairs and Academic Support

Department
SAAS Career Center

Band
5

Advertised Minimum Salary
$32,838

Advertised Salary Range
$32,838 - $36,000

Location of Vacancy

Part/Full Time
Full Time

Hours per week
37.5

Work Schedule

The standard hours the employee is expected to work are 8:30 am – 5:00 pm with one hour for lunch. Thus, the hours per week is 37.50.

Occasional overtime is required as needed to successfully execute job fairs and special events.

Type of Staff Position
Full-time Equivalent (FTE)

Basis
12 months

Job Search Category
Student Services

About UofSC

The University of South Carolina System is comprised of the state's flagship university in Columbia (founded in 1801 and currently one of the top 50 "Best Colleges" according to U.S. News and World Report), three regional comprehensive universities (USC Aiken, USC Beaufort and USC Upstate), and Palmetto College consisting of four two-year campuses (USC Lancaster, USC Salkehatchie, USC Sumter, USC Union and Fort Jackson/Extended University). Together, the USC System institutions offer more than 450 degree programs on campus and online and are uniquely positioned to meet the state's educational, cultural, health and research needs. The System employs nearly 14,000 people who work daily to improve the lives of students, fellow South Carolinians and the world. Our diverse engaged faculty and staff enjoy a dynamic and intellectually stimulating work environment.

Benefits for FTE, Research Grant or Time-Limited Positions Are Indicated Below

The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.
Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Benefit Eligibility Type
Full-Time Equivalent (FTE)

South Carolina Retirement
Yes

State Insurance Programs
Yes

Annual Leave
Yes

Sick Leave
Yes

Position Description

Advertised Job Summary

The Career Center Event Coordinator plans, coordinates, promotes and evaluates career events for the Career Center to include all job fairs (approximately 10/year), as well as select special events.

Duties include:
Plans event agendas, manages all logistics for events to include contract negotiations for venue rentals, catering, transportation, parking, and security. Develops staff assignments, designs and delivers staff training. Collaborates with technology support services staff to ensure wireless access and online registration processes. Oversees registration processes. (35%)

Develops and executes a comprehensive marketing and outreach plan to promote career events to students/alumni and employers through both electronic and print mediums. Collaborates with colleagues in the execution of related initiatives. (30%)

Submits budget projections for each event, tracks expenditures, sets fees in consultation with leadership and based on peer benchmarking, estimates and tracks revenue generation and seeks to maximize return on investment. (15%)

Assists office and employer relations staff with office-wide and employer relations initiatives as needed. (10%)

Gathers student/alumni, employer and staff feedback on events and applies information to make programmatic improvements. Provides routine reporting of stats and outcomes measures. (5%)

Supervises graduate and/or undergraduate student staff. (5%)

Minimum Qualifications (Classified and Unclassified positions)

Master’s degree or a bachelor’s degree and 2

years related program experience.

Previous experience with large scale event planning.

Preferred Qualifications

Knowledge/Skills/Abilities

Skills necessary to perform the required duties include employer/public relations, marketing, event planning, budgeting, contract negotiation, and use of related technologies.

Position Attributes

Hazardous weather category
Non-Essential

Safety Sensitive or Security Sensitive
No

Posting Detail Information

Number of Vacancies

Desired Start Date

If Research Grant/Time Limited, give end date

Job Open Date
09/19/2018

Job Close Date
12/02/2018

Open Until Filled
No

Special Instructions to Applicant

This posting is a re-advertisement. Applications previously submitted are still being considered. Previous applicants do not need to reapply.

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications until December 2, 2018

Quicklink for Posting
http://uscjobs.sc.edu/postings/41068

EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, color, religion, national origin, sex, sexual orientation, gender, age, disability, protected veteran status or genetics.

Supplemental Questions

Required fields are indicated with an asterisk (*).

*
Do you have at least a master's degree or a bachelor's degree and 2 years of related program experience?

Yes

No

*
Do you have previous experience with large scale event planning?

Yes

No

*
If no, please put NA. If yes, please describe the type and size of the event(s). Include the name of the organization(s) and the event(s) that was/were being planned for.

(Open Ended Question)

*
What was your total budget? (Indicate a range of budgets if more than one event). If no, please put NA.

(Open Ended Question)

*
Describe in detail the types of logistics you handled? If no, please put NA.

(Open Ended Question)

*
Describe any contracts or vendor agreements you dealt with and in what capacity. If no, please put NA.

(Open Ended Question)

*
How did you determine if your event was a success? If no, please put NA.

(Open Ended Question)

Applicant Documents

Required Documents

Cover Letter

Resume

List of References and Contact Information

Optional Documents

Curriculum Vitae

Letter of Recommendation 1

Letter of Recommendation 2

Letter of Recommendation 3