Personal Assistant to Executive Team

ANTOnline - Atlanta, GA1.5

Full-timeEstimated: $46,000 - $63,000 a year
EducationSkills
Antonline is currently seeking a responsible Personal Assistant to support the Executive Team. The ideal candidate is highly organized, timely, possesses a strong work ethic and attention to detail, and has previous experience as an Executive or Personal Assistant.

Requirements:
BA degree
Proven experience as an executive / personal assistant
Active driver’s license and a car (Driving to run errands, meet vendors, etc. is required)
A knowledge of standard Microsoft Office and Google Suites and the ability to learn company-specific software if needed
Discretion and trustworthiness: you will often be party of confidential information
Flexibility and adaptability
Good oral and written communication skills
Organizational skills and the ability to multitask
The ability to be proactive and take initiative

Responsibilities:
Acting as a first point of contact between executives and internal/external contacts
Organizing meetings and appointments, often controlling access to the manager/executive
Book and arranging travel, transport and accommodation
Reminding the manager/executive of important tasks and deadlines
Typing, compiling and preparing reports, presentations and correspondence
Managing calendars, databases and filing systems
Implementing and maintaining procedures/administrative systems
Liaising with staff, suppliers and vendors
Scheduling appointments
Prioritizing and promptly responding to managers’ queries
Assisting reception as backup
Assisting with other unexpected or temporary projects that may arise
Running errands to local businesses and establishments as needed, e.f. post office, catering, bank, etc.
Coordinating with building maintenance and janitorial staff
Miscellaneous tasks to support management/executive team