Associate Clinical Supply Specialist
Directly responsible for performing tasks associated with dispensing of medical-surgical supplies, and patient care equipment.
Ensure appropriate supplies are purchased, received, inventory levels are maintained, and patient charges are captured, resupply nurse servers in the NICU (120) carts, PCCU/PCICU (36) carts, (12) Special Procedure carts and (6) carts in the Peds Ed.
The Supply Technician is also responsible for conducting physical inventories of 52 forms totaling 7,877 lines according to the defined schedule
Process requests generated from clinicians for supplies and equipment
Deliver supply requests in an accurate and timely manner
React appropriately to stock outs, critical levels and all emergency (STAT) situations
Restock all procedure carts in the PCCU and PCICU
Utilize the appropriate materials management system to receive supplies and update on hand inventory
Generate orders base on usage and determined par levels
Ensure all locations have appropriate barcodes and locators assigned
Ensure stock is replenished to assigned location
Rotate stock and check for expired product
Follows all safety procedures in handing supplies and equipment
Cross reference supplies between departments as appropriate
Follow procedures to track supplies borrowed or loaned to surrounding hospital
Process all returns according to policy.
Average lines order on a daily basis Tuesdays -Thursdays:
(1275) and Fridays/Mondays: (1745)
Avg supply line put away per staff member 268 Current stat: 302 (avg lines ordered 1510/5 FTE=302)
Provides materials and equipment requested in a timely manner.
Assembles carts for distribution.
Ensures supplies are in a clean and safe working condition and environment. Maintains adequate supply in storage locations.
Cleans, prepares, and tests specialty beds or equipment for safety.
May capture patient charges for supplies.
The responsibilities listed are a general overview of the position and additional duties may be assigned.
EQUIPMENT INSPECTIONS (NOVICE):
- Reviews and Inspections is a systematic process of checking to see whether a piece of equipment is meeting specified requirements.
INVENTORY MANAGEMENT (NOVICE):
- Monitors material movement into and out of stock, reconciles inventory balances, and maintains adequate inventory levels.
CUSTOMER SERVICE (NOVICE):
- A continuing focus on the needs and requirements of customers, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs.
Performs clearly defined tasks and methods described in detail to achieve standardized solutions that impact own performance with regular guidance.
Problem Solving/ Complexity of work:
Follows a well-established process to solve routine problems where solutions are clearly prescribed.
Breadth of Knowledge:
Has basic job knowledge of systems and procedures that are common to own job.
Individually contributes to the team.
SUPPORTING COLLEAGUES (S1):
Develops Self and Others:
Continuously improves own skills by identifying development opportunities.
Builds and Maintains Relationships:
Seeks to understand colleagues’ priorities, working styles and develops relationships across areas.
Openly shares information with others and communicates in a clear and courteous manner.
DELIVERING EXCELLENT SERVICES (S1):
Serves Others with Compassion:
Invests time to understand the problems, needs of others and how to provide excellent service.
Solves Complex Problems:
Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner.
Offers Meaningful Advice and Support:
Listens carefully to understand the issues and provides accurate information and support.
ENSURING HIGH QUALITY (S1):
Performs Excellent Work:
Checks work quality before delivery and asks relevant questions to meet quality standards Ensures continuous improvement.
Ensures Continuous Improvement:
Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond.
Fulfills Safety and Regulatory Requirements:
Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department.
MANAGING RESOURCES EFFECTIVELY (S1):
Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service.
Stewards Organizational Resources:
Displays understanding of how personal actions will impact departmental resources.
Makes Data Driven Decisions:
Uses accurate information and good decision making to consistently achieve results on time and without error.
FOSTERING INNOVATION (S1):
Generates New Ideas:
Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.
Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action.
Adapts to Change:
Embraces change by keeping an open mind to changing plans and incorporates change instructions into own area of work.
High School Diploma or GED (or equivalent experience) and < 1 year relevant experience
Physical Requirements/Strengths needed & Physical Demands:
Medium Work category requiring exertion up to 50lbs of force occasionally and/or up to 20 of force frequently and/or up to 10 of force continually to move objects.
Sitting: Remaining in seated position
Standing: Remaining on one's feet without moving.
Lifting over 35 lbs: Raising and lowering objects from one level to another, includes upward pulling over 35 lbs, with help of coworkers or assistive device
Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.
Carrying over 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.
Balancing: Maintaining body equilibrium to prevent falling when walking, standing, crouching or maneuvering self, patient and equipment simultaneously while working in large and small spaces
Climbing: Ascending or descending stairs/ramps using feet and legs and/or hands and arms.
Crouching/Squatting: Bending body downward and forward by bending legs and spine. Reaching above shoulders: Extending arms in any direction above shoulders.
Walking: Moving about on foot.
Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
Push/Pull: Exerting force to move objects away from or toward.
Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles
Reaching above shoulders: Extending arms in any direction above shoulders.
Reaching below shoulders: Extending arms in any direction below shoulders.
Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.
Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.
Bimanual Dexterity: Requiring the use of both hands.
Smell: Ability to detect and identify odors.
Communication: Expressing or exchanging written/verbal/electronic information.
Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information
Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.
Pathogens: Risk of exposure to bloodborne pathogens and other contagious illnesses.
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