Manage the Trumann office functions, and perform a variety of administrative functions in the areas of manufacturing, customer service, and HR. Actively participate in effective functioning of the Architectural Value Stream.
Essential Duties / Responsibilities
- Supervise and motivate staff to promote a productive and cooperative work environment. Supervise the Receptionist/Data Entry Clerk, and be thoroughly familiar with all activities of those supervised, and able to perform such activities as a back-up on a regular basis as the workload requires.
- Lead the daily POP review meeting by posting / reviewing orders received in Trumann, and resolving discrepancies as necessary. Assign a control number to each, and note all appropriate information and order flow on control sheets When changes or cancellations are made to orders, work with the appropriate personnel to locate the POP's or BOD's on the shop floor and document changes as necessary. Monitor all orders in production in Trumann to discover and resolve any lead time issues before the scheduled due date. Notify appropriate personnel of any issues and update any changes in the system if necessary.
- Communicate with the Insides Sales and Customer Service staff regarding the status of units being manufactured in Trumann, Juarez and stocked in Santa Teresa, ensuring that they are aware of any changes made to due dates. Communicate via email to Inside Sales, Customer Service and AVS teams of any due date changes with each occurrence..
- Maintain all office supplies in appropriate quantities and order supplies as necessary.
- Be the HR liaison with the Human Resource in New Haven. Assist with management of multiple HR & Safety related objectives simultaneously, requiring an energetic, forward thinking individual with high, unwavering ethical standards and an appropriate professional image. Build strong relationships with all levels (local site and corporate) in the organization by providing value added HR advice and counsel across a wide variety of Human Resources activities. Manage end to end recruitment process (sourcing, posting, behavioral based interviewing, testing etc.) for positions and work with line management to assess recruitment needs and determine the best source for recruiting candidates. . Ensure compliance with all regulatory and legislative requirements to the facility (Postings, EEO1, FMLA, ADA) and ensure the fair and equitable application of HR policies and procedures. Foster a culture of integrity, positive employee relations, and counsel line management on employee relations issues. Provide a forum for two-way communication that fosters an environment of openness, trust and cooperation. Facilitate social engagement and recognition events. Assist with data input and reporting into payroll, benefit and other related HR systems. Assist employees with benefit programs such as Health, Dental, Vision, and Retirement. Assist with the facilitation of the wellness program. Manage internal investigations and employee issues. Support Corporate on HR projects and plan and implement HR programs as assigned.
- Active member of the Safety Committee. Be the Safety Champion for the accident reporting program. Be the Safety Champion for the accident reporting program. Participate in the Safety Leadership Program by completing Safety Leadership Tours, Positive Safety Observations as well as Safety Improvement Opportunities to support improvements to our safety culture.
- Manage Town Halls, Employee Round Tables, the Values Champ program and other programs that promote employee engagement.
- Lead the WAVE (Wellness, Activity, Volunteerism, Engagement) Committee. Actively participate in and support community outreach and community activities.
- Support the ISO Coordinator with ISO initiatives in the facility.
- Act as IT liaison for the Trumann facility.
- Meet or exceed the 5 S goals for the Trumann facility within the area of responsibility.
- Perform other related duties as assigned or warranted by conditions.
Knowledge / Skills / Abilities
- Highly driven, self-motivated, and able to work under pressure with minimal supervision.
- Strong organizational skills with the ability to handle multiple priorities and activities
- Ability to interact effectively with others, both within & outside the department.
- Strong communication, influence and relationship-building skills with the ability to work effectively with a diverse range of employees at all levels in the organization
- Knowledge of employee relations principles, practices, methods, and programs. Knowledge and understanding of employment and labor laws, regulations, procedures, and standards
- Energetic and friendly with excellent verbal and written communication skills.
- Excellent keyboarding skills.
Qualifications / Prior Experience
- Prior experience working in an office environment.
- Minimum of 3 years of practical training in the supervising process
- Minimum of 3 years of experience in Human Resources
Work Environment / Other Requirements
- Must be able to use normal office equipment (scanner, printer, copier, computer).
- Ability to move around office and shop floor to access files and obtain/communicate information from/with others.
- Ability to sit at a desk with a computer for eight hours at a time, with appropriate breaks at approximately two-hour intervals.
- Ability to bend to floor level and reach 4 feet high, to retrieve and file various materials.
Job Type: Full-time
Pay: $53,189.00 - $64,198.00 per year
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
