Part-Time Conferences & Events Coordinator (Part Time As Needed)

FreemanXP, LLC - San Francisco, CA3.7

We’re a global company of thinkers, designers, and doers. Freeman partners with our clients to build a connection with their customers by creating brand experiences that are seamless, innovative, and immersive. From strategy, creative, and digital to logistics and event technology, our teams place the client at the center, helping them connect to people in meaningful and personal ways. What makes us unique is our collaborative culture, intuitive knowledge, global perspective, and personalized approach developed from our 90-year legacy as an industry leader. Freeman connects people to a universe of opportunities that create a spark, build understanding, and inspire action.


The Part-Time Conferences & Events Coordinator assists in the development, implementation and execution of strategic and tactical fulfillment of global events. This position is responsible for proactive coordination and frequent communication with team members, vendors and clients at the project coordination level. This position is part-time as needed, as dictated by project demand. If a standard Monday through Friday isn’t your gig and you prefer to work on projects intermittently, this opportunity may be great for you.

Coordinates and tracks production timelines, team and client; creates schedules and program content PPT decks when needed as it pertains to sold programs and sometimes project proposal development.
Monitors services and activities to ensure they are within budget and support project lead on vendor invoice processing.
Ensures timely delivery of all necessary components, properties, and materials for each event.
Supports sponsorship sales and fulfillment operations when requested.
Works with vendors and service providers efficiently and respectfully.
Assists with hotel and/or travel arrangements.
Works with team on planning, execution and post-event reporting and presentations.
Provides set-up assistance and on-site support as required.
Maintains consistent and thorough communication with all involved.
Assists on signage and décor development, copy, creation and placement.
Coordinates transportation plans.
Assists in all aspects of live events, including expo, exhibit, AV, scenic, décor, registration, graphics, event flow, creative, food and beverage, transportation, parties/evening events, as well as sourcing and interacting with both US and international vendors.
Works with other departments/agencies in order to produce, ensure quality, and deliver information/data to clients accurately and on time.
Sources materials required for event production.
Assists on marketing materials and creative projects.
Perform other duties and administrative tasks as assigned.


Bachelor degree or equivalent combination of education and experience
A minimum of 1 year of experience in the event space
Experience in managing vendors, people, equipment, and timelines.
Ability to quickly recognize or anticipate problem areas and quickly develop solutions.
Flexible, self-motivated, energetic, and uses time productively and efficiently.
Strong and proficient skills with Microsoft Office tools such as Excel, Word, and PowerPoint.
Exhibits an outgoing, upbeat personality, enjoys working as part of a team, and is efficient, considerate, and organized, with a keen eye for details.
A strong attention to excellent customer service with proven written and verbal communication skills is preferred.
Freeman is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex or gender, sexual orientation, gender identity or expression, age, mental or physical disability, pregnancy, marital status, military and protected veteran status, genetic information, political affiliation or any other legally protected status. If you require accessibility assistance or accommodation for a disability when applying for open positions please email us at

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