Administrative Assistant 4 (Eastern Region) 06544

State of Washington Parks and Recreation Commission - East Wenatchee, WA

Full-time | Temporary | Commission
Description

Washington State Parks and Recreation Commission

AGENCY PROFILE

State Parks is governed by a board of seven volunteer citizens appointed by the Governor. Commission members serve staggered six-year terms, setting public policy and guiding the agency. The Washington state park system includes more than 100 developed parks, recreation programs, trails, boating safety and winter recreation.

Our Mission
The Washington State Parks and Recreation Commission cares for Washington's most treasured lands, waters and historic places. State parks connect all Washingtonians to their diverse natural and cultural heritage and provide memorable recreational and educational experiences that enhance their lives.

Our Vision
Washington's state parks will be cherished destinations with natural, cultural, recreational, artistic and interpretive experiences that all Washingtonians enjoy, appreciate and proudly support.

Washington State Parks employs more than 500 permanent staff and more than 350 seasonal and temporary staff throughout the state. The headquarters office is located in Tumwater, and region offices are located in Burlington, East Wenatchee and Tumwater.
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This announcement is for a full-time Administrative Assistant 4 position at the Eastern Region Headquarters Office, located in East Wenatchee, WA.

For more information on Washington State parks please visit here!

This posting will remain open until filled. It is in the candidate's best interest to apply before July 24th, 2019 when a first review of applicants will be completed. The hiring authority reserves the right to fill this position at any time after that date without notice.

If you have any questions regarding this recruitment, please contact the manager listed in the "Supplemental Information" section of this publication.
Duties
This position serves as the Administrative Assistant to the two (2) Eastern Regional Managers. This position makes decisions and follows-up on outstanding issues on behalf of the two managers on administrative matters. The Administrative Assistant manages the Eastern Region Headquarters buildings and resolves all building related issues. The incumbent will work on assigned program areas, leads, facilitates and represents the region on projects and committees. This position has delegated authority and exercises judgment while maintaining confidentiality as required.

Duties include, but are not limited to:
Acts as principal assistant to two Regional Managers for the Operations of the Eastern Region of Washington State Parks.
Acts as the point of contact for operational and highly confidential communications both internally and externally.
Makes decisions and acts for managers on administrative matters.
Develops and implements standardized administrative workflow systems for Eastern Region Operations.
Provides recommendations to resolve operational related issues and procedural changes.
Coordinates personnel issues such as recruitment efforts, updating position descriptions, work schedules, preparing personnel forms and verifying accuracy of information on park submitted personnel forms prior to Regional Managers approval, and other personnel actions and activities.
Follows-up on outstanding issues on behalf of managers.
Prepares reports, presentations and correspondence for Regional Managers.
Edits reports, presentations and correspondence for grammar, punctuation and format.
Ensures state and agency correspondence guidelines are met.
Plans and coordinates events such as staff meetings, area manager meetings, and park openings and dedications within the region.
Provides agency staff and the public with information and guidance regarding operational programs and policies.
Responsible for managing and resolving building related issues for Eastern Region Headquarter's leased office and shop buildings.
Provide overall administration, coordination, and logistical planning for all things related to the operation fo the Region Headquarters and shop building.
Assesses building and building maintenance status and report deficiencies to landlord.
Serves as the Safety Manager for Eastern Region Headquarters as well as advisory committee member representing State Parks on Building Safety committee.
Reviews credit card logs for accuracy and compliance.
Tracks and monitors all temporary position hires and terminations.
Supervises a full-time Office Assistant 3, and may supervise an intermittent Office Assistant. Recruits, hires, trains, supervises, coaches, evaluates, and takes corrective action as necessary.
Delegates and coordinates assignments, shares information, and arranges for services.
Qualifications

REQUIRED QUALIFICATIONS:
Valid unrestricted (except for corrective lenses) driver's license.
AND
Associate's degree in business information, public administration or a closely related field AND one (1) year of progressively responsible office/administrative support (additional qualifying experience may substitute for education on a year-for-year basis).
OR

Two (2) years experience as a Administrative Assistant 3.

DESIRED QUALIFICATIONS:
Bachelor's degree in business information, public administration or a closely related field.
Knowledge of state government functions and processes, administrative procedures and personnel policies.
Experience in developing and posting web content.
Experience in space planning and resolving facility issues.
Experience working in a confidential environment.

JOB SPECIFIC COMPETENCIES:
Ability to manage multiple projects or tasks with a high level of detail and accuracy.
Excellent interpersonal and communication skills.
Excellent writing and editing skills.
Proficient in the use of Microsoft applications including Word, Excel, PowerPoint, Visio, and Outlook (Applicants may be tested to assess these skills as part of the interview process).
Ability to compile, edit and prepare reports, PowerPoint presentations and correspondence; prepare charts and spreadsheets, and present information effectively.
Ability to follow-through on assignments, work independently, and provide leadership for the Region.
Supplemental Information

HOW TO APPLY:
To ensure consideration, please complete the online job application and profile at: www.careers.wa.gov. Use reference number 06544 when searching for the job announcement.

You must attach in your application the following:
Letter of interest specifically addressing the qualification listed in this announcement.
Current Resume.
Three Professional references.

**All requested materials must be submitted. Incomplete or late application materials will not be accepted. Failure to follow application process may disqualify you from further consideration.**

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration. The information provided in your application must support your selected answers in the application questions.

NOTE: Prior to a new hire, a background check, including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

This position is included in the non-supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/

Diversity Policy Statement:
The Washington State Parks and Recreation Commission is committed to creating an equitable, hospitable, appreciative, safe, and inclusive park environment – one that embraces the full spectrum of all community members' contributions. The Commission makes this commitment because:

Diversity strengthens the workforce in competence and ability
Celebrating diversity appreciates and values individual differences
Diversity serves an increasingly heterogeneous society
Diversity helps ensure the relevance of a state park system, its mission, properties, and programs to the people of this state today and in the future
Diversity is crucial to our ability to serve all citizens

The Commission encourages and supports staff efforts to reach out to people of all races, national origins, abilities, religions, sexual orientations, veteran status, ages, and genders who use the parks and who live in communities nearby parks. This outreach is to focus on engaging in partnerships that expand programs and services in a way that is meaningful and of value to all people. The Commission is dedicated to offering quality experiences to all visitors through a workforce and volunteer corps that reflects the diversity of
Washington State.

The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, disabled and Vietnam veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

For information about this position, please contact Scott Griffith at Scott.Griffith@parks.wa.gov or (509) 665-4314.