Director of Procurement and Contract Services

The University of TN Health Science Center - Chattanooga, TN4.1

Full-time
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The University of Tennessee at Chattanooga is seeking a Director of Procurement and Contract Services. The selected candidate will be responsible for leading the University's Procurement, Contracts and Warehousing/Surplus Property functions, including leading six team members. The position reports to the Associate Vice Chancellor for Administration and Finance. Responsibilities include:

PROCUREMENT

Serves as the authorized University procurement officer delegated to exercise supervision over procurement expenditures for the campus Procurement function.

Provides technical assistance/counsel to University personnel having procurement authority for their department.

Conducts the gatekeeper approval process for Procurement for all campus requisitions and is responsible for approval/rejection of all campus sole source requests at the Procurement level.

Exercises full authority to develop and enter into purchase orders with vendors for all commitments for supplies, equipment and services.

Enforces purchasing methods to ensure they are consistent and compliant with state law, University policies and procedures, and in-house rules and regulations affecting Procurement operations.

Participates in trade shows and functions of procurement trade groups and cooperatives, as well as the UT System annual state-wide procurement/contracts meeting.

Provides scheduled and ad hoc training to end users.

CONTRACTS

Serves as the authorized University contracts officer delegated to exercise supervision over contract review for the campus Contracts function.

Provides technical assistance/counsel to University personnel having contract authority for their department.

Conducts the gatekeeper approval process for Contracts for all campus contract review requests and is responsible for approval/rejection of all campus sole source requests at the Contracts level.

Partners with the Contracts Specialist, drafts and reviews contracts for substantive content, ensuring accuracy and compliance with state law, University policies and procedures, and in-house rules and regulations affecting Contracts operations.

Provides scheduled and ad hoc training to end users.

WAREHOUSING/SURPLUS

Manages the campus Warehousing/Surplus Property function, with supervisory responsibilities including oversight of the Surplus team members.

Oversight of all administration of the University's Surplus property function, reassignment/disposition of all University properties, campus-wide equipment inventory management, Surplus on-site and upcoming online auctions, and database programming.

Responsible for weekly review and approval of all campus departmental forms requiring transfer of campus property to Surplus.

Qualifications

Bachelor’s degree required. Undergraduate or graduate coursework in accounting, business administration, finance, or business law preferred.
Master’s degree in Business Administration or master’s degree in related field preferred.
Must have at least the following: 1) 5 years of progressive experience in procurement and contracts in a complex organization involving materials/suppliers management and acquisition of complex contract services, materials and equipment; 2) Be able to demonstrate experience in developing requests for proposals and other similar procurement tools; and 3) Demonstrate ability to lead a high functioning team.
5 to 10 years of procurement and contract experience in governmental/higher education procurement and/or contract management preferred.
Must have the ability to read and interpret legal language, regulations, and policies. Must be able to create or maintain training materials and training classes.
Must be able to interact professionally with senior management and external parties.
Must have excellent organizational skills, the ability to deal with a high volume of work effectively and accurately, and be able to meet hard deadlines.
Must have strong customer service skills and the ability to communicate effectively with a diverse group of people in writing, verbally, and via a computer (including those in foreign countries).
Must have strong computer skills in Word, Excel, PowerPoint, and Outlook and must be proficient with the ‘tracked changes’ feature in Word.

Job Executive/Administrative

Primary Location US-Tennessee-Chattanooga

Organization Business Services

Campus/Institute Chattanooga

Schedule Full-time

Job Posting Jun 6, 2019, 3:22:09 PM