Mail Services Worker - Temporary

Glendale Community College - Glendale, CA (30+ days ago)4.5


DEFINITION

Performs a variety of duties relating to the processing, pick-up and delivery of mail, and the issuing of supplies and equipment.
SUPERVISION RECEIVED AND EXERCISED

Supervision is received by the Director of Business Services. May provide work direction to student workers.
Examples of Duties: Delivers larger packages (e.g., periodicals and duplicating orders) to appropriate recipients within the District using a motorized cart, vehicle, dolly, and/or other equipment as needed for safe and efficient handling.

Distributes inter-office and other incoming mail to departments, faculty, and staff by sorting it into the appropriate mailboxes within the mailroom.

Determines appropriate postage rates for letters and packages based on size, weight, and delivery method to estimate project costs and ensure efficient delivery.

Processes outgoing pre-sort and bulk mailings according to USPS guidelines and regulations by ensuring labels meet quality and coding standards, sorting and grouping individual pieces of mail by zip code, and completing necessary paperwork to reduce mailing costs.

Processes outgoing mail and deliveries of various formats (e.g., first class, media, certified, express, registered, insured, etc.) by completing appropriate forms and paperwork and packing, wrapping, labeling, and affixing postage to packages as necessary following established postal guidelines to ensure delivery in a timely and cost-effective manner.

Completes records related to incoming and outgoing mail and deliveries (e.g., packages received, mail to be forwarded, etc.).
Provides information and assistance regarding postal guidelines and regulations and mailroom policies and procedures to faculty and staff in person, over the phone, and via email.

Keeps abreast of changes in postal fees, regulations, and standards based on newsletters and information provided by the Director of Business Services to ensure mail is delivered timely and effectively.
Provides work direction and training to student workers.

In the absence of a Senior Mail Services Worker, may use a district vehicle to deliver mail to and collect mail from other district facilities and the Post Office.

Performs related duties as assigned.

Minimum Qualifications: Knowledge of:
United States postal and shipping policies, regulations, and rates for determining the appropriate shipping method and effectively labeling and shipping letters, packages, and bulk mailings.

General office practices and procedures, including the use of standard office equipment (e.g., copiers, computers and applicable software, etc.).

Basic electronic recordkeeping practices and techniques.
Operation of mailroom equipment (e.g., mailing machines, cales, meters, copiers, etc.).

Basic arithmetic calculations (e.g., addition, subtraction, multiplication, division) for determining and comparing postage and/or shipping rates.

Proper lifting techniques to safely move large and/or heavy packages and mail bins.

Ability to:
Distribute mail in a timely and responsible manner.

Rapidly and accurately sort mail, packages, and other materials alphanumerically.

Learn, apply, and explain rules and regulations related to processing various types of domestic and international mail.
Maintain routine inventory-related records.

Understand and follow oral and written directions.

Communicate effectively both orally and in writing.

Organize and prioritize work to meet delivery schedules and deadlines.

Operate mailroom equipment (e.g., mailing machines, scales, meters, copiers, etc.).

Safely and legally operate motorized vehicles (e.g., automobile, electric cart).

Train and provide work direction to others.

Establish and maintain cooperative working relationships with staff, faculty, administrators, students, and outside contractors and vendors.

Pack boxes and other containers such that contents will not be damaged during shipping.

Be responsible for valuable and/or sensitive resources (e.g., postage meter, gas card, packages, etc.).

Use a dolly to transport large and/or heavy packages.
MINIMUM REQUIREMENTS

Education/Experience:
High school diploma or equivalent and 6 months of general office experience

License:
Must possess a valid State of California Class C driver's license.

Age:
Must be at least 18 years of age.

Additional Information:
PHYSICAL REQUIREMENTS

Lift heavy packages and mail bags and bins (up to 50 lbs.)

How to Apply

This position requires the following documents to be attached to your online application in order to be considered:
High school diploma or equivalent. Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
Possession of a valid State of California Class C driver's license
Resume

Please note: All required documentation must be attached to the online application by the applicant.

Additional documents not requested in the announcement, will not be reviewed. Those applicants deemed best qualified will be invited to the college for an interview. Applications with incomplete information (i.e. statements such as - see resume) or missing documents will not be considered. If you have additional questions please call 818-240-1000 ext. 5921.

About the College
Glendale Community College (GCC) is nestled in the foothills of the San Rafael Mountains, centrally located at the intersection of three major freeways, just ten miles from downtown Los Angeles. Glendale is affectionately known as Jewel City, one of the fastest growing communities in the Southern California region. A vibrant hub of economic activity and cultural diversity; it is an exciting place to work and live!

GCC is recognized throughout the state as a model of shared governance and collegiality. Known for excellence and rigor, we have one of the highest transfer rates to the UC system and other California four-year colleges. Additionally, the college offers a broad range of vocational programs and takes pride in providing outstanding student services and curriculum to help prepare students for success in the 21st Century.

GCC is committed to maintaining an environment which provides opportunities to individuals with a wide variety of talents, experiences, perspectives, and backgrounds. We believe in the importance of diversity amongst our faculty, staff, and student population to better serve the college and surrounding communities.

Equal Employment Opportunity
Glendale Community College District provides all applicants for district employment with equal employment opportunities and provides present employees with training, compensation, promotion, and all other attributes of employment without regard to a person's race, religious creed, color, age, sex, national origin, veterans' status, ancestry, marital status, sexual orientation, medical condition, gender identity or disability.

Accommodations
Applicants who require a reasonable accommodation for the application, testing or interviewing processes should contact the Human Resources Department at the time of application submission.

Thank you for your interest in employment opportunities with Glendale Community College.

BOARD OF TRUSTEES
Dr. Armine G. Hacopian, Ann H. Ransford, Dr. Vahe Peroomian, Anthony P. Tartaglia, and Yvette Vartanian Davis

CALIFORNIA COMMUNITY COLLEGES: THE WAY CALIFORNIA WORKS