Administrative Assistant

IPA - Ashburn, VA

Full-time
JOB SUMMARY
Independent Project Analysis, Inc. (IPA) is a global consulting firm based in Ashburn, VA, that evaluates capital project systems for the process industries. Our clients include well-known entities such as Shell and ExxonMobil, chemical companies such as Dow and Chevron Phillips, pharmaceutical entities such as Johnson & Johnson, and many others. We are in search of an Administrative Assistant with at least 5 years of experience in a professional environment to join our Corporate Administration team. This role would involve supporting four members of our management team.

This position requires strong written, verbal, and organizational skills, and the ability to communicate and interact effectively with individuals at all levels within the company and with clients.

We offer a competitive salary, excellent benefits, and an opportunity for professional growth. To apply, please complete the form below and include a resume, cover letter, and salary requirements.

IPA, Inc. is an Equal Employment Opportunity (EEO) Employer.

DUTIES AND RESPONSIBILITIES
Managing multiple calendars for several high-volume managers
Managing assignments and working with little supervision
Coordinating domestic and international travel, including VISA preparation
Preparing expense reports
Scheduling a very high volume of meetings
Drafting, editing, and issuing proposals
Interpreting and creating revenue and financial reports
Tracking financials, proposals, and other internal processes
Providing general meeting support (setting up conference calls, greeting clients, ordering lunches)
REQUIRED SKILLS
Excellent written and verbal communication
Process and detail oriented
Outstanding organizational skills
Ability to support multiple managers and manage multiple calendars
Very high level of attention to detail
Experience taking meeting minutes
Proficiency in the Microsoft Office Suite, including Word, Excel, Visio, and PowerPoint; a working knowledge of Novell/MicroFocus GroupWise is a plus, but not required
Experience working with Salesforce
REQUIRED APPLICANT DOCUMENTS
Cover Letter (only applications with a cover letter will be considered)
Resume